HR Administrative Specialist - Hybrid & Onboarding

Port of Seattle; Seattle (WA); Hybrid; USD 49,000 - 66,000; Full time

Job summary

Port of Seattle's Human Resources team seeks an Administrative Assistant to provide high-level administrative support, manage priorities, and interpret policies. The role requires strong Microsoft Office skills, attention to detail, and the ability to work with HR leaders and stakeholders in a hybrid office environment.

You will coordinate calendars, meetings, onboarding/offboarding, purchasing, and budget-related tasks, ensuring accurate records and compliant processes.

Qualifications

• Two years of experience providing administrative support to department leaders or teams.
• Advanced knowledge of Microsoft Office and general office practices.
• Ability to manage calendars, travel arrangements, purchasing, budgeting, and onboarding.

Responsibilities

• Provide comprehensive administrative support to HR leaders and team members, managing priorities and processes.
• Coordinate calendars, meetings, events, logistics, and expense reporting with stakeholders.
• Support HR operations across the employee lifecycle including onboarding and offboarding and record maintenance.
• Manage purchasing and financial administration including procurement, invoices, vendor coordination, and contract support.
• Support budget and workforce administration by preparing reports and monitoring expenditures, timekeeping, and compliance with policies.
• Identify opportunities to improve administrative processes and contribute to an inclusive workplace culture.

Skills

Administrative support

Calendar management

Budget management

Purchasing

Microsoft Office Suite

Communication

Organizational skills

Tools

Microsoft Office Suite

Job description

Port of Seattle's Human Resources team seeks an Administrative Assistant to provide high-level administrative support, manage priorities, and interpret policies. The role requires strong Microsoft Office skills, attention to detail, and the ability to work with HR leaders and stakeholders in a hybrid office environment.

You will coordinate calendars, meetings, onboarding/offboarding, purchasing, and budget-related tasks, ensuring accurate records and compliant processes.