HR Administrative & Onboarding Specialist

Birmingham-Jefferson Convention Complex (BJCC); Birmingham (AL); On-site; USD 40,000 - 55,000; Full time

Job summary

The Birmingham-Jefferson Convention Complex (BJCC) is seeking aHuman Resources Administrative Assistant to provide high-level administrative support to the HR department. You will assist with recruitment, onboarding, payroll, benefits, policy inquiries, and HRIS tasks in a fast-paced environment. This full-time role typically runs Monday–Friday, 8:00 a.m.

to 4:30 p.m. and requires strong organizational, communication, and customer service skills, plus at least two years of HR experience.

Qualifications

• Minimum of two (2) years related knowledge and experience as a Human Resources Assistant or Generalist is strongly preferred.
• High School Diploma or GED; associates or higher preferred with concentration in human resources, business or public administration.

Responsibilities

• Provide administrative support to the Human Resources team and department leadership.
• Serve as a professional first point of contact by greeting employees and visitors, answering department phone calls, and directing inquiries appropriately.
• Assist employees with HR, payroll, benefits, and policy questions while escalating complex matters as appropriate.
• Coordinate interviews, scheduling, candidate communications, phone screenings, preparing interview packets, pre-employment screenings, and onboarding activities.
• Prepare onboarding documentation, orientation materials, and new hire packets.
• Prepare and mail offboarding documentation including COBRA packets and other benefit related documents.
• Maintain confidential personnel files and HR documentation in accordance with company policy and record retention requirements.
• Assist with HRIS and payroll administration including data entry, auditing information, and report generation.
• Support, coordinate, and facilitate employee engagement initiatives, recognition activities, training programs, wellness events, and department communications.
• Coordinate and manage department calendars for common spaces such as conference and training rooms.
• Organize and record details of meetings, agendas, presentations, and meeting notes.
• Prepare professional business communications, reports, spreadsheets, presentations, and correspondence.
• Support compliance activities including employment postings, separation documentation, and required notices.
• Process departmental purchase requests, reconcile invoices, and proactively maintain department supplies.
• Assist with special projects and continuous improvement initiatives.
• Maintain confidentiality and exercise sound judgment regarding sensitive employee information.
• Orders and maintains company employment compliance posters and information.
• Orders and distributes employee engagement/recognition products.
• Assist with HR communications, including employee newsletter, event information, job postings, and etc.
• Pick-up and distributes mail for facility and maintain supplies for the department.
• Manages and help coordinate competing priorities within the departments.
• Perform additional duties as assigned.

Skills

Communication

Customer Service

Organizational Skills

Attention to Detail

Professionalism

Microsoft Office

Education

High School Diploma

Associate degree or higher in HR/Business/Public Admin

Tools

ADP Workforce Now

Microsoft Office

Job description

The Birmingham-Jefferson Convention Complex (BJCC) is seeking aHuman Resources Administrative Assistant to provide high-level administrative support to the HR department. You will assist with recruitment, onboarding, payroll, benefits, policy inquiries, and HRIS tasks in a fast-paced environment. This full-time role typically runs Monday–Friday, 8:00 a.m.

to 4:30 p.m. and requires strong organizational, communication, and customer service skills, plus at least two years of HR experience.