Human Resources Administrative Assistant - Orlando

Ardaman & Associates, Inc.; Orlando (FL); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401(k) with company match

Job summary

Ardaman & Associates, Inc., a large geotechnical engineering and materials testing firm in the Southeast, seeks an HR Administrative Assistant. You will support recruiting, onboarding, training coordination, and recordkeeping while managing multiple priorities in a fast-paced office.

The role requires organization, confidentiality, and punctuality, with in-office presence Monday–Friday. Proficiency with Word, Excel, Outlook, and Adobe PDF is essential.

Qualifications

• One year of administrative support experience.
• Some college coursework preferred.
• Typing speed of at least 40 wpm with high accuracy.
• Proficiency with Word, Excel, Outlook, and Adobe PDF.
• Ability to format and maintain professional fillable PDF forms.
• Strong attention to detail and confidentiality.
• Excellent written and verbal communication skills.

Responsibilities

• Support recruitment and onboarding processes, including posting jobs and conducting background checks.
• Maintain HR-related records and training attendance.
• Prepare orientation materials for new hires.
• Create and update HR Excel trackers and reports.
• Format, convert, and maintain fillable PDF forms.
• Assist with audits, document reviews, and process improvements.
• Maintain filing systems (electronic and paper).
• Ensure timely completion of assigned tasks.

Skills

Attention to detail

Communication skills

Organization

Independent worker

Typing speed 40 wpm

Education

Some college coursework preferred

Tools

Microsoft Word

Microsoft Excel

Outlook

Adobe PDF

Job description

Ardaman & Associates, Inc. is one of the largest geotechnical engineering and materials testing consulting firms in the Southeast U.S. Over our history, we have worked on more than 150,000 projects throughout the Southeast, the U.S., and worldwide. This vast list of project experience includes services for virtually every type of public and private client associated with industrial, commercial and infrastructure projects.

Position Summary:

HUMAN RESOURCES ADMINISTRATIVE ASSISTANT

Support day-to-day Human Resources operations, including recruiting, onboarding, training coordination, recordkeeping, and administrative projects. This role requires strong organization, attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced office environment.

Essential Job Functions:

• Support recruitment and onboarding processes, including preparing job postings, maintaining applicant tracking information, preparing offer letters, conducting reference and background checks, and scheduling pre-employment screenings.
• Maintain and track training attendance, meeting participation, quizzes, audits, inspections, and other HR-related records.
• Prepare, organize, and update orientation materials and other documents for new hires.
• Create, maintain, and update Excel spreadsheets used to track HR activities, employee information, training, attendance, and compliance-related data.
• Use Excel formulas, conditional formatting, sorting, filtering, and other tools to organize data, identify missing or inaccurate information, and improve reporting efficiency.
• Prepare, format, and update documents using Microsoft Word and Adobe PDF. Convert documents into professional, fillable PDF forms and maintain existing PDF forms as needed.
• Assist with departmental projects, internal audits, document reviews, and process improvements.
• Create and maintain accurate, organized, and up-to-date electronic and paper filing systems.
• Review documents and data for accuracy, completeness, consistency, and proper formatting.
• Perform additional administrative duties as needed to support Human Resources operations and ensure projects are completed accurately and on time.
• Maintain regular, reliable attendance and punctuality, which are essential functions of this position.

Required Qualifications:

• Minimum of one year of administrative support experience, preferably in Human Resources or a related field.
• Some college coursework preferred.
• Typing speed of at least 40 words per minute with a high degree of accuracy.
• Proficiency with Microsoft Word, Excel, Outlook, and Adobe PDF.
• Working knowledge of Excel formulas, conditional formatting, sorting, filtering, spreadsheet organization, and basic data analysis.
• Ability to create, format, convert, and maintain professional fillable PDF forms.
• Strong attention to detail and the ability to identify errors in documents, spreadsheets, and records.
• Exceptional organizational skills with strong follow-through and the ability to manage multiple priorities.
• Excellent written and verbal communication skills, with the ability to handle confidential information with discretion.
• Self-motivated, dependable, and able to work independently while contributing effectively to a team.
• Ability to work at the company's office location during regular business hours.

Preferred Qualifications:

• Bilingual in English and Spanish preferred.
• Experience creating or maintaining fillable PDF forms using Adobe Acrobat or similar PDF software.
• Experience using Excel formulas, conditional formatting, data validation, tables, templates, or basic task automation.
• Customer-service oriented with strong interpersonal and relationship-building skills.
• At least one year of administrative experience; prior Human Resources or office support experience strongly preferred.

Physical Requirements:

• Ability to sit and work at a computer for extended periods, with frequent computer use and verbal communication.

Work Environment / Environment Factors:

• Standard office environment
• In-office presence is required Monday through Friday during posted business hours. Occasional extended hours may be required to meet business needs.

Additional Information:

• Full-time, hourly position.

We offer a comprehensive benefits program including medical, dental, vision, life insurance, paid time off, 401(k) with company match, and much more.

We are proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Ardaman is a wholly owned subsidiary of Tetra Tech, who is a VEVRAA federal contractor and we request priority referral of veterans. Ardaman is a Drug Free Workplace.

Additional Information

• Organization: 113 AAI