HR Administrative Assistant — Onboarding, Safety & Ops

BLUE OCEAN INC; Texas; On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Company Group insurance

Paid-Time off

6 Paid Public holidays

401 (K) with up to 4% employer match

Bonuses

Annual salary adjustment

Job summary

Blue Ocean Inc is seeking an HR Administrative Assistant to greet visitors, handle general admin tasks, and support safety, recruitment, and onboarding efforts. You will maintain records, coordinate travel, and assist with events and vendor relationships.

The role emphasizes discretion, organization, and the ability to work independently in a busy environment. A degree in HR or business administration is preferred; Mandarin is a plus.

Qualifications

• Degree in HR, Business Admin or related field preferred.
• Previous experience in HR, office admin or related role preferred.
• Ability to handle confidential and sensitive information with discretion.
• Strong organizational, multitasking and time-management skills; prioritize effectively.
• Detail-oriented, proactive and able to work independently.
• Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Slides).
• Basic knowledge of workplace safety practices preferred.
• Mandarin Chinese is preferred.

Responsibilities

• Greet visitors and candidates and direct them to the appropriate personnel or department.
• Perform general administrative duties: answering calls, responding to emails, scheduling rooms, organizing files and resumes.
• Support workplace safety by maintaining safety records and minutes, and following up on corrective actions.
• Assist with equipment and office supply management, inventory checks, and SOP improvements.
• Coordinate business travel arrangements when needed.
• Organize monthly employee celebrations and assist with newsletters and events.
• Coordinate with vendors and service providers (vending, waste, property management, maintenance).
• Support recruitment and onboarding: interviews, offer/onboarding documents, orientation.
• Assist with routine HR tasks: timecards, employee records, other HR processes.

Skills

Organizational skills

Multitasking

Time management

Discretion with confidential info

MS Office & Google Workspace

Research & self-learning

Attention to detail

Education

Associate's or Bachelor's in HR/Business Admin

Tools

Microsoft Office

Google Workspace

Docs/Sheets/Slides

Job description

Blue Ocean Inc is seeking an HR Administrative Assistant to greet visitors, handle general admin tasks, and support safety, recruitment, and onboarding efforts. You will maintain records, coordinate travel, and assist with events and vendor relationships.

The role emphasizes discretion, organization, and the ability to work independently in a busy environment. A degree in HR or business administration is preferred; Mandarin is a plus.