HR Administrative Assistant: Onboarding & Payroll Support

SGB-SMIT USA; Oklahoma City (OK); On-site; USD 42,000 - 62,000; Full time

Job summary

SGB-SMIT USA is seeking an experienced HR/Administrative professional to support onboarding, benefits, payroll, timekeeping, and HR records in a manufacturing environment. You will manage benefit enrollment, maintain records, and assist with leaves and payroll data accuracy.

Strong Excel and MS Office skills, confidentiality, and the ability to handle multiple priorities are essential. This on-site role offers meaningful work in a growing, intercultural company in Oklahoma City.

Qualifications

• Previous administrative or HR experience preferred; experience in a manufacturing or similar work environment is a plus.
• Proficiency with Microsoft Office applications required. Strong Microsoft Excel abilities are preferred, including comfort working with spreadsheets, formulas, sorting/filtering, and organizing HR or payroll‑related data.
• Experience with HRIS, payroll, timekeeping, ERP, or benefits systems preferred.
• Ability to maintain confidentiality and handle sensitive employee information with discretion.
• Strong organizational skills, attention to detail, follow‑through, and the ability to manage multiple priorities independently.

Responsibilities

• Finalize the new hire onboarding process in the EHRS system, ensuring all employee information and required details are complete and accurate.
• Plan, prepare, and conduct new hire orientation, including HR policies, benefits information, timekeeping expectations, payroll‑related information, and required employment documentation.
• Provide administrative support for all employee benefit programs, including enrollments, changes, qualifying life events, open enrollment, 401(k), HSA/FSA‑related administration, and maintenance of benefit records.
• Assist employees with day‑to‑day HR questions and provide timely guidance regarding benefits, HR processes, policies, time and attendance, payroll‑related questions, and other employee needs; coordinate with the appropriate resource when additional assistance is required.
• Serve as an administrator for time and attendance by reviewing records for completeness and accuracy, assisting employees and supervisors with corrections, and helping ensure timekeeping deadlines are met.
• Coordinate payroll‑related information with the Payroll Manager, including time and attendance data, employee changes, deductions, benefit updates, and other documentation needed for accurate payroll processing.
• Assist with FMLA and other leave administration duties, including providing required forms, maintaining documentation and tracking records, communicating routine information to employees, and supporting required follow‑up under the direction of HR leadership.
• Maintain accurate and confidential personnel, medical, I‑9, benefit, training, and other HR records in accordance with company procedures and applicable record‑keeping requirements.
• Maintain and update employee rosters, directories, HR system information, benefit information, job titles, wage information, emergency contacts, training records, and other employee data as assigned.
• Assist with employee benefit questions and issues, including helping employees connect with benefit carriers or representatives when additional support is needed.
• Prepare, maintain, and distribute HR forms, reports, correspondence, and other administrative documentation.
• Support employee status changes, terminations, and other HR administrative processes as assigned.
• Assist with the coordination and support of employee engagement events and activities.
• Assist with special HR projects and perform other related duties as requested to meet the ongoing needs of the organization.

Skills

Attention to detail

Strong organizational skills

Discretion/confidentiality

Ability to manage multiple priorities

Communication skills

Tools

Microsoft Office

Excel

HRIS

Payroll systems

ERP

Job description

SGB-SMIT USA is seeking an experienced HR/Administrative professional to support onboarding, benefits, payroll, timekeeping, and HR records in a manufacturing environment. You will manage benefit enrollment, maintain records, and assist with leaves and payroll data accuracy.

Strong Excel and MS Office skills, confidentiality, and the ability to handle multiple priorities are essential. This on-site role offers meaningful work in a growing, intercultural company in Oklahoma City.