HR Administrative Assistant III

SAIC; Reston (VA); On-site; USD 60,000 - 100,000; Full time

Job summary

SAIC is seeking an HR Administrative Assistant to join our Corporate office in Reston, VA. This full-time, on-site role provides essential support to HR leadership and multiple teams, coordinating meetings, preparing materials, and maintaining HR records.

You will create presentations, manage headcount trackers in Excel, and ensure smooth HR workflows using Teams, Outlook, and SharePoint. Strong organizational skills and discretion are essential for handling confidential information.

Qualifications

• High school diploma or equivalent; an associate degree is preferred.
• 5+ years of administrative or office support experience; HR/corporate experience preferred.
• Proficient with Microsoft Office Suite including PowerPoint, Excel, Word, Outlook, and Teams.
• Experience creating professional presentations and business documents.
• Strong organizational skills and ability to manage multiple tasks.

Responsibilities

• Provide administrative support to HR leadership and teams.
• Schedule HR meetings, manage invites, and coordinate logistics.
• Create and update PowerPoint presentations, reports, and HR materials.
• Develop Excel trackers for headcount, onboarding, training, and actions.
• Support with meeting collaboration using Teams, Outlook, SharePoint.

Skills

PowerPoint proficiency

Excel proficiency

Communication skills

Education

High school diploma

Associate degree preferred

Tools

Microsoft Teams

Outlook

SharePoint

Job description

Description

SAIC is seeking an HR Administrative Assistant to join our Corporate office. This is a full-time, on-site position located at our headquarters in Reston, VA. This position will play a key role in supporting the day-to-day Human Resources operations by providing administrative support to multiple leaders across the Human Resources organization.

Key Responsibilities:

• Provide administrative support to Human Resources leadership and their teams
• Schedule and coordinate HR-related meetings (e.g., staffing reviews, employee engagement meetings, talent discussions), manage invitations, and support meeting logistics
• Create, format, and update PowerPoint presentations, reports, and other HR business materials (e.g., org charts, dashboards, HR communications)
• Develop and maintain Excel spreadsheets, trackers, and records to support HR activities (e.g., headcount tracking, onboarding/offboarding logs, training attendance, action trackers)
• Use Microsoft Teams, Outlook, SharePoint, and other tools to support collaboration, HR document management, and information sharing across HR and business stakeholders
• Organize and maintain electronic HR files, shared folders, and departmental resources in alignment with HR data handling guidelines
• Assist with planning and coordinating HR-related events and activities (e.g., town halls, training sessions, employee engagement events, recognition activities)
• Track HR administrative requests, action items, and deadlines, ensuring timely follow-up and status updates to HR leaders
• Support standard HR processes and cycles (e.g., performance/talent reviews, engagement initiatives, communications) by preparing materials, consolidating information, and managing logistics
• Manage multiple assignments and shifting priorities while delivering timely, high-quality support to HR and related teams
• Handle confidential employee and company information with the highest level of discretion, professionalism, and sound judgment

Qualifications

Required:

• High school diploma or equivalent; Associate degree preferred
• 5 years of administrative or office support experience; experience in an HR or corporate function preferred
• Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook, and Teams
• Experience creating and formatting professional presentations and business documents
• Working knowledge of Excel, including data entry, formatting, sorting, filtering, and basic formulas
• Strong organizational skills with the ability to manage multiple tasks and competing priorities
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy
• Ability to work independently and collaboratively with multiple teams and stakeholders
• Professionalism and demonstrated ability to handle confidential or sensitive HR-related information appropriately
• US Citizenship required

Preferred:

• Previous administrative experience supporting Human Resources and/or multiple corporate departments or business functions

Target salary range: $60,001 - $100,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.

REQNUMBER: 2618547

SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit saic.com. For information on the benefits SAIC offers, see Working at SAIC.

EOE AA M/F/Vet/Disability