Lead Scheduler/Administrative Assistant

SAIC; McLean (VA); On-site; USD 140,000 - 180,000; Full time

Job summary

SAIC is seeking a Senior Executive Assistant in McLean, VA to manage calendars for multiple senior executives, coordinate attendance and transport, and handle diverse administrative tasks with discretion.

The role requires TS/SCI clearance with Poly, a Bachelor's degree or equivalent experience, and a minimum of 9 years in administrative support, including drafting official correspondence and handling sensitive matters.

Qualifications

• Must currently hold a TS/SCI and Poly to be considered.
• Bachelor's Degree or equivalent experience.
• Minimum of 9 years of relevant administrative experience.
• Exceptional customer service and interpersonal skills.
• Strong communication skills with ability to draft outgoing correspondence, standard agendas and official visit requests.
• Ability to address customer issues diplomatically and accurately.
• Excellent judgement and discretion handling sensitive matters.
• Confidence to push back, establish boundaries and take control of actions within responsibility.
• Understand internal admin processing including check-in/check-out actions.
• Team player with Executive Assistants and support staff.
• Proactive and able to work independently and move work forward.
• Availability for core hours 8:00 am to 4:00 pm.
• Positive, professional attitude under pressure.
• Strong intuition to anticipate scheduling needs and logistics.
• Strong follow-through and accountability.

Responsibilities

• Managing complex calendars for multiple senior executives.
• Coordinating attendee lists, transportation information, meeting requirements and other logistics.
• Disseminating the executive's schedule to staff and acting as liaison between Senior Executive and others.
• Planning team building and internal events.
• Routine processing of reimbursement claims.
• Drafting and editing documentation.
• Developing and maintaining accurate records and file management systems.
• Covering for other front office team members as needed.

Skills

Customer service

Interpersonal skills

Communication

Discretion

Teamwork

Proactive work style

Initiative

Core hours adherence

Accountability

Conflict management

Education

Bachelor's Degree or equivalent experience

TS/SCI and Poly clearance

Job description

Description

• Managing complex calendars for multiple senior executives
• Coordinating attendee lists, transportation information, meeting requirements and other supporting logistics
• Disseminating the executive's schedule to appropriate staff and acting as the liaison between the Senior Executive and others
• Planning team building and internal events
• Routine processing of reimbursement claims
• Drafting and editing documentation
• Developing and maintaining accurate records and file management systems
• Covering for other team members of the front office team as needed

Qualifications

• Must currently hold a TS/SCI and Poly in order to be considered
• Bachelor's Degree, or experience can be substituted for the degree
• Minimum of 9 years of relevant administrative experience
• Exceptional customer service and interpersonal skills
• Strong communication skills with the ability to draft outgoing correspondence, standard agendas, office official correspondence and visit requests
• Ability to diplomatically and accurately address a range of customer issues or requests
• Excellent judgement and discretion when handling sensitive matters
• Confidence to push back appropriately, establish boundaries and take control of actions within their area of responsibility
• Ability to understand internal admin processing to include check-in/check-out actions
• Ability to work as a team with the Executive Assistants and other support staff
• Proactive work style with the ability to act independently and move work forward without needing basic guidance
• Availability to consistently work required core hours of 8:00 am to 4:00 pm
• Positive, professional attitude, even when managing competing priorities or difficult requests
• Strong intuition and the ability to anticipate scheduling needs, conflicts, and logistical concerns before they become problems
• Strong follow-through and accountability

Target salary range: $140,001 - $180,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.

SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit saic.com. For information on the benefits SAIC offers, see Working at SAIC.

EOE AA M/F/Vet/Disability