HR Administrative Assistant III

SAI; Reston (VA); On-site; USD 60,000 - 100,000; Full time

Job summary

SAIC is seeking an HR Administrative Assistant to join our Corporate office in Reston, VA. This is a full-time, on-site role supporting day-to-day HR operations and providing administrative support to multiple HR leaders.

You will schedule meetings, prepare reports and presentations, manage HR files and data, handle confidential information, and coordinate HR events. Requires 5 years of administrative experience, MS Office proficiency, and US Citizenship.

Qualifications

• 5 years of administrative or office support experience; HR or corporate function preferred
• Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook, and Teams
• Strong organizational skills; ability to manage multiple tasks and competing priorities
• Excellent written and verbal communication skills
• US Citizenship required

Responsibilities

• Provide administrative support to HR leadership and their teams
• Schedule and coordinate HR-related meetings; manage invitations and logistics
• Create, format, and update PowerPoint presentations, reports, and HR materials
• Develop and maintain Excel spreadsheets, trackers, and records for HR activities
• Use Microsoft Teams, Outlook, SharePoint, and other tools to support HR collaboration and document management
• Organize and maintain electronic HR files and shared folders in alignment with guidelines
• Assist with planning HR events and activities (town halls, training, engagement events)
• Track HR administrative requests and deadlines; ensure timely follow-up with leaders
• Support standard HR processes by preparing materials and managing logistics
• Manage multiple assignments and shifting priorities with discretion and professionalism
• Handle confidential employee and company information with high discretion

Skills

MS Office proficiency

PowerPoint presentations

Excel data tracking

Organization

Written and verbal communication

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office Suite

PowerPoint

Excel

Word

Outlook

SharePoint

Teams

Job description

Description

SAIC is seeking an HR Administrative Assistant to join our Corporate office. This is a full-time, on-site position located at our headquarters in Reston, VA. This position will play a key role in supporting the day-to-day Human Resources operations by providing administrative support to multiple leaders across the Human Resources organization.

Key Responsibilities:

• Provide administrative support to Human Resources leadership and their teams
• Schedule and coordinate HR-related meetings (e.g., staffing reviews, employee engagement meetings, talent discussions), manage invitations, and support meeting logistics
• Create, format, and update PowerPoint presentations, reports, and other HR business materials (e.g., org charts, dashboards, HR communications)
• Develop and maintain Excel spreadsheets, trackers, and records to support HR activities (e.g., headcount tracking, onboarding/offboarding logs, training attendance, action trackers)
• Use Microsoft Teams, Outlook, SharePoint, and other tools to support collaboration, HR document management, and information sharing across HR and business stakeholders
• Organize and maintain electronic HR files, shared folders, and departmental resources in alignment with HR data handling guidelines
• Assist with planning and coordinating HR-related events and activities (e.g., town halls, training sessions, employee engagement events, recognition activities)
• Track HR administrative requests, action items, and deadlines, ensuring timely follow-up and status updates to HR leaders
• Support standard HR processes and cycles (e.g., performance/talent reviews, engagement initiatives, communications) by preparing materials, consolidating information, and managing logistics
• Manage multiple assignments and shifting priorities while delivering timely, high-quality support to HR and related teams
• Handle confidential employee and company information with the highest level of discretion, professionalism, and sound judgment

Qualifications

Required:

• High school diploma or equivalent; Associate degree preferred
• 5 years of administrative or office support experience; experience in an HR or corporate function preferred
• Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook, and Teams
• Experience creating and formatting professional presentations and business documents
• Working knowledge of Excel, including data entry, formatting, sorting, filtering, and basic formulas
• Strong organizational skills with the ability to manage multiple tasks and competing priorities
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy
• Ability to work independently and collaboratively with multiple teams and stakeholders
• Professionalism and demonstrated ability to handle confidential or sensitive HR-related information appropriately
• US Citizenship required

Preferred:

• Previous administrative experience supporting Human Resources and/or multiple corporate departments or business functions

Target salary range: $60,001 - $100,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.