HR Administrative Assistant

Talk-O; San Angelo (TX); On-site; USD 38,000 - 46,000; Full time

Job summary

Talk O' Texas is seeking a dedicated, positive, bilingual Administrative Assistant to join our team on a full-time basis. The role covers HR operations, payroll for seasonal staff, and broad administrative support for the COO and HR/Office Manager.

The candidate will post jobs, manage applications, maintain HRIS and payroll records, track attendance, and assist with compliance and filing. Proficiency in English/Spanish and MS Office is essential.

Qualifications

• High school diploma or equivalent required.
• Proficiency in Microsoft Office applications (Outlook, Excel, Word).
• Bilingual English/Spanish with strong verbal and written skills.
• Administrative support experience 2+ years required.
• HR training or experience preferred; SHRM/PHR a plus.
• Must maintain strict confidentiality and handle multiple deadlines.

Responsibilities

• Provide clerical support to COO and HR/Office Manager.
• Answer phones and greet visitors in a professional manner.
• Coordinate office supply orders and general administrative tasks.
• Hire production employees and post jobs to maintain staffing.
• Process applications, maintain HRIS, time clock and payroll for seasonal staff.
• Track attendance and process weekly payroll for seasonal employees.
• Maintain I-9s and seasonal personnel files; complete new hire paperwork.
• Administer and log first aid; perform other duties and projects as assigned.

Skills

Bilingual English/Spanish

Verbal & written communication

Multitasking

Detail oriented

Education

High School Diploma or equivalent

PHR or SHRM-CP certification (preferred)

Tools

Microsoft Office

Job description

Talk O' Texas is searching for a dedicated, positive, friendly Bilingual Administrative Assistant. Full-time position (medical, dental, vision, life & 401k).

Job purpose

The HR Administrative Assistant performs day-to-day HR/staffing operations and office/clerical duties. This position will perform a variety of tasks including, but not limited to the following:

Duties and responsibilities

Administrative

• Provides clerical and administrative support to COO and HR/Office Manager.
• Answers telephone and greet visitors to the office in a professional and friendly manner.
• Coordinate office supply orders.

Human Resources

• Hire production employees as needed to always keep a fully staffed production line.
• Post jobs, process applications and maintain an adequate pool of applicants for attrition.
• Maintain seasonal new hires and terminations in HRIS, time clock and payroll systems.
• Track attendance in time clock for production employees.
• Process weekly payroll for seasonal employees.
• Maintain I-9 and seasonal employee personnel files.
• Process new hire paperwork.
• Administer/log first aid.
• Other duties and projects assigned.

Off Season

• Coordinate and participate in seasonal employee evaluations
• Rotate and archive office files (personnel, payroll, accounting, etc.)
• Annual HR projects (job descriptions, audits, etc.)
• Initiate and complete relevant HR/Payroll compliance education and training (seminars, webinars, manuals, magazines, websites {i.e. SHRM, DOL, EEOC, IRS, BLS, OSHA, etc.}).
• Identify and research human resource management policies, practices and procedures that optimize productivity, efficiency and conformance to legal requirements.

Qualifications include:

• High school diploma or equivalent required
• Proficiency in Microsoft Office (Outlook, Excel, Word, etc.)
• Ability to use basic office equipment (i.e. telephone system, printer, fax, copier, etc.)
• Excellent verbal and written skills in English and Spanish
• Outstanding interpersonal skills displaying patience, humor and helpfulness at all times (frontline contact for employee issues).
• Ability to maintain strict confidentiality regarding payroll, employee issues and company business.
• Ability to multitask handling multiple deadlines and/or projects.
• Must be detail oriented with excellent organization skills: accuracy is essential
• PHR or SHRM-CP certification a plus
• Administrative support experience required – 2+ years
• HR training and/or experience required

Working conditions

• Office environment with moderate-to-high public/associate interaction.
• Early morning schedule 6 months out of the year during production season.

Physical requirements

• Must be able to read and communicate instruction, processes and procedures to staff.
• Required to sit at computer workstation approximately 6 to 8 hours a day.
• Assigned to answer and direct phone calls.
• Occasionally required to move about the production and warehouse facilities.
• Often required to stand, reach, pull and bend when performing required tasks.