HR Project Assistant

VIP Staffing; San Antonio (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Retention bonus after 180 days

401(k) with match

Phone reimbursement

QSEHRA and life insurance

401(k) with match

Phone reimbursement

APHR cert reimbursement

Job summary

A staffing agency is seeking an HR Project Assistant in San Antonio, Texas. This role involves supporting recruitment, conducting candidate outreach, and assisting with employment advisory services. Candidates should have 2-3 years of experience, a relevant bachelor's degree preferred, and must obtain aPHR certification. Total rewards include competitive pay, bonuses, and employer-matched 401(k). The position is non-exempt, onsite from Monday to Friday, 8:00 AM – 5:00 PM, with flexible hours possible after 90 days.

Qualifications

• Minimum of 2-3 years demonstrated experience.
• Valid Texas Driver’s License with acceptable MVR.
• Background check is required.
• Valid Texas Driver’s License with acceptable MVR and background check is required.

Responsibilities

• Support recruitment and selection processes.
• Assist in policy and process development.
• Conduct research and prepare documents.
• Inform candidates about job status.
• Draft job postings and external communications.
• Assist candidates in resume writing and interview preparation.
• Maintain records management and databases.
• Instructs candidates in resume writing and interview techniques.
• Performs administrative functions including records management and proofreading.
• Searches for qualified candidates using databases, networking, referrals.
• Process selected candidates for employment and payroll documentation.
• Schedule individuals for assessments and coordinate report delivery.
• Review qualifications and conduct prescreening interviews.
• Perform other duties and special projects as assigned.

Skills

Dependability

Time management

Accuracy

Sense of urgency

Learning on the fly

Learning on the fly

Education

Bachelor’s degree from an accredited institution

aPHR certification or ability to attain within 1 year

Job description

The HR Project Assistant will support recruitment, selection and career advisory services provided to clients and individuals. The position reports to the HR Program Manager – Employment, a leader with 15+ years’ experience in client facing and consultative talent acquisition. The ideal candidate will take ownership of employment related projects including, but not limited to: sourcing, pre-screening and electronic record retention for assigned open requisitions. This position will provide support to individuals seeking employment advisory services as a result of employment separation, career change or workforce utilization engagements. Success characteristics include: dependability, accuracy, time management, sense of urgency, follow-thru and learning on the fly. This is not a developmental role. Opportunities exist for growth and promotion and are based on demonstrated abilities and consistent performance.

Preferred Qualifications:

• Bachelor’s degree from an accredited institution in human resources preferred, not required.
• Minimum of 2 – 3 years demonstrated experience.
• aPHR certification or ability to attain within 1 year of employment.
• Valid Texas Driver’s License with acceptable Motor Vehicle Record (MVR) and background check is required.

Typical Duties:

• Answers phone calls, directs calls to appropriate parties or takes messages and greets visitors determining whether they should be given access to specific individuals.
• Assists Project or Program Managers in the development of policy, process or programs support external human resource departments.
• Conducts research, compiles data and prepares documents for consideration and presentation including, but not limited to: job postings, candidate/outplacement training manuals and multimedia visual aids.
• Contacts job applicants informing them of their status and assists with conducting reference or background checks, as requested.
• Drafts job posting for review noting specific client requirements related to education, experience and licensing as required by industry.
• Drafts weekly external communications for client dissemination specific to recruiting status.
• Informs candidates of job openings and details such as duties and responsibilities, compensation, benefits, schedules, working conditions and promotion opportunities.
• Instructs candidates and career transition participants in presenting a positive image by providing assistance with resume writing, personal appearance and interview techniques.
• Instructs candidates in presenting a positive image by providing assistance with resume writing, personal appearance and interviewing techniques.
• Performs administrative functions, such as maintaining records management database systems and performing administrative work, including editing and proofreading internal and external recruitment, process, policy and training documents.
• Performs searches for qualified candidates according to relevant job criteria, using computer databases, networking, internet recruiting resources, cold calls, media, recruiting firms and employee referrals.
• Processes selected candidates for employment ensuring completion of all required documentation and maintains records of candidates selected for employment for payroll processing.
• Receives and reviews candidate submissions; assists with prescreening, interviewing and processing qualified candidates for consideration of employment and/or community-based outreach programs.
• Requests scheduling of individuals for various performance-based assessments and coordinates delivery of reports; provides debrief of assessment results, as required.
• Reviews and evaluates candidate’s qualifications or eligibility for employment and conducts pre-screening interviews to obtain information on work history, training, education and job skills.
• Performs other duties, tasks and special projects as assigned.

Total Rewards:

• Non-exempt, Onsite, Monday through Friday, 8:00 am – 5:00 pm, flexible hours may be requested after 90 days of successful employment.
• Starting competitive pay, performance and productivity bonus eligible after 90 days of successful employment.
• Retention bonus eligible after 180 days of successful employment.
• Employer paid QSEHRA and life insurance.
• 401(k) with match and profit sharing eligible after 1 year of employment.
• Phone Reimbursement.
• Reimbursement of aPHR certification examination and recertification continuing education content.