HR Administrative Assistant

Passport-Health; Phoenix (AZ); On-site; USD 26,000 - 37,000; Part time

Benefits offered by this job

Part-time schedule

On-site café stipend

Mentorship and professional dev

Growth opportunities

Job summary

Passport Health is seeking a part-time HR Administrative Assistant for our Phoenix corporate office. The role supports onboarding, employee records, HR reporting, and general HR activities in a fast-paced environment.

Work closely with the HR team to ensure accurate documentation, confidentiality, and timely responses. On-site, part-time hours with potential for full-time opportunities based on performance and business needs.

Qualifications

• Pursuing or holding a degree in HR, business administration, communications, or related field.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office and Google Workspace.
• Maintain confidentiality and handle sensitive information.
• Positive attitude, eagerness to learn, and professional demeanor.
• Ability to work independently and in a team.

Responsibilities

• Assist with onboarding documentation and new hire communication.
• Maintain and update employee records in HRIS and files.
• Support HR reporting and basic analytics.
• Prepare documents, reports, and presentations for HR team.
• Provide general administrative support to the HR department.

Skills

Communication

Organization & time mgmt

Interpersonal skills

Confidentiality & integrity

Problem-solving

Technical proficiency

Team collaboration

Critical thinking

Education

Pursuing/holding degree in HR, business, or related field

Tools

MS Office (Word, Excel)

Google Workspace

Job description

About Passport Health

Passport Health is North America's leading provider of travel medicine and immunization services, with 300+ clinics across the U.S. and Canada. We strive to be every traveler's one-stop shop for vaccinations, travel documents, and travel supply needs. As Passport Health continues to grow, we are expanding our teams to support that growth and our commitment to providing exceptional service to our clients.

Position Summary

Passport Health is seeking an enthusiastic, organized, and detail-oriented HR Administrative Assistant to join our Human Resources team at our corporate office in Phoenix, AZ. This is a great opportunity for someone interested in building or expanding their experience in HR while gaining hands-on exposure to a variety of HR functions. You will work closely with the team to support day-to-day operations, including employee onboarding, maintaining employee records, employee support, HR reporting, and special projects.

The ideal candidate is dependable, professional, eager to learn, and comfortable working in a fast-paced environment where priorities may change. This position is currently posted as part-time. However, a full-time opportunity may be available for the right candidate based on qualifications, experience, performance, and business needs.

• Location: Phoenix, AZ - This is a fully onsite position at our Phoenix corporate office.
• Schedule: Part-Time, Fully Onsite, Normal Business Hours
• Compensation: Starting at $23.00/hr
• Department: Human Resources

Essential Functions

Employee Onboarding

• Assist with new hire paperwork, onboarding documentation, and communication with incoming new hires.
• Conduct I-9 verification and maintain required onboarding documentation.
• Ensure new hire information is complete and accurately entered into HR systems.
• Provide administrative support throughout the onboarding process.
• Maintain and update employee records and HR databases with accuracy and confidentiality.
• Assist with employment documentation, forms, and routine HR processes.
• Help organize and maintain electronic and physical HR files.
• Assist employees with questions related to HR documentation, policies, benefits, and general HR processes.
• Provide timely assistance while escalating questions to the appropriate HR team member when needed.

Data & Reporting

• Assist with maintaining accurate HR data and employee information.
• Prepare basic reports, spreadsheets, and tracking documents as requested.
• Support data collection and administrative reporting for HR initiatives.

General Support

• Prepare documents, reports, and presentations as needed.
• Provide general administrative support to the HR team.
• Take on additional responsibilities as skills and experience develop.
• Support the HR team with day-to-day administrative needs.

Qualifications

• Strong interest in pursuing or developing a career in Human Resources, Business Administration, Communications, or a related field.
• Excellent organizational skills and strong attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office Suite, particularly Word and Excel, and Google Workspace.
• Ability to maintain confidentiality and handle sensitive employee information with discretion.
• Positive attitude, willingness to learn, and strong work ethic.
• Ability to work effectively both independently and as part of a team.
• Dependable, professional, and comfortable asking questions and seeking guidance when needed.

Preferred Education & Experience

• Currently pursuing or holding a degree in Human Resources, Business Administration, Communications, or a related field is preferred.
• Prior administrative, office, HR, internship, or related experience is a plus but not required.
• Students and early-career professionals interested in gaining practical HR experience are encouraged to apply.
• Experience working with HR systems, spreadsheets, or employee records is a plus.

Required Skills & Abilities

• Communication
• Organization and time management
• Interpersonal skills
• Confidentiality and integrity
• Problem-solving
• Technical proficiency
• Team collaboration
• Critical thinking

What We're Looking For

• Takes initiative and is willing to learn new processes and responsibilities.
• Communicates openly and professionally.
• Can work independently while knowing when to ask for guidance.
• Demonstrates honesty, reliability, and professionalism.
• Follows through on commitments and takes ownership of assigned responsibilities.
• Open to feedback and is comfortable working collaboratively with colleagues across departments.
• Is adaptable and able to adjust as priorities change.
• Is interested in developing a long-term career in Human Resources.

What We Offer

• Part-time schedule with an opportunity to gain practical HR experience.
• Hands-on exposure to multiple areas of Human Resources.
• Mentorship and professional development opportunities.
• Collaboration with HR and other departments across the organization.
• Opportunities to learn and take on additional responsibilities.
• Supportive team environment.
• Casual, onsite corporate office environment.
• On-site café with a monthly stipend.
• Potential opportunity to transition into, or be hired for a full-time position based on qualifications, performance, and business needs.
• Opportunity for growth within a growing organization.