Human Resources Coordinator

Butler Recruitment Group; New York (NY); On-site; USD 26,000 - 30,000; Part time

Benefits offered by this job

Paid Time Off

Employee Discount

Referral Program

Job summary

Butler Recruitment Group is seeking a proactive, organized Part-Time Human Resources Coordinator to support recruiting efforts and HR admin. The role handles onboarding, offboarding, and records, serving as the first contact for prospective talent. Confidentiality and judgment are essential in a collaborative team environment.

The position is in-office in New York, with hours 8:30 AM–1:00 PM, Monday–Friday, totaling 22.5 hours per week, reporting to the Vice President of Operations.

Qualifications

• 1–2 years of HR-related administrative or recruiting experience (1 year strictly required).
• High proficiency with Microsoft Office Suite (Word, Excel, Outlook Calendar).

Responsibilities

• Publish and manage job openings across various employment websites and boards.
• Review resumes and applicant submissions to identify top talent.
• Schedule and coordinate in-person interviews with hiring managers.
• Participate in hiring discussions to evaluate cultural fit and alignment.
• Liaise with external recruiting and temporary staffing agencies.
• Facilitate onboarding workflows, including paperwork and system setup.
• Assist with offboarding processes and exit workflows.
• Maintain confidential employee files, databases, and HR records.
• Provide general HR support and clerical duties to support office operations.

Skills

Confidentiality & Integrity

Communication

Interpersonal Excellence

Critical Thinking

Professional Comprehension

Job description

Human Resources Coordinator

Job Type: Part-Time

Pay Rate: $19.00 – $22.00 per hour

Schedule: Monday – Friday, 8:30 AM – 1:00 PM (22.5 hours/week)

Work Location: In-person (Office-based; no remote/telecommuting options)

Reports To: Vice President of Operations

About the Role

We are seeking a proactive, empathetic, and highly organized Part-Time Human Resources Coordinator to champion our company’s recruiting efforts and manage essential HR administrative operations. In this role, you will serve as the first point of contact for prospective talent while ensuring seamless daily onboarding, offboarding, and record-keeping workflows.

Because of the sensitive nature of Human Resources, the ideal candidate brings impeccable integrity, sound judgment, and a strict commitment to confidentiality, paired with the high energy needed to thrive in a collaborative team environment.

Key Responsibilities

Recruiting & Talent Acquisition

• Job Posting & Outreach: Publish and manage job openings across various employment websites and job boards.
• Candidate Screening: Review incoming resumes and initial applicant submissions to identify top talent.
• Interview Coordination: Schedule and coordinate in-person interviews between candidates and hiring managers.
• Collaborative Selection: Actively participate in hiring discussions, evaluating candidates for cultural fit and organizational alignment.
• Agency Communication: Serve as the primary liaison for correspondence with external recruiting and temporary staffing agencies.

HR Administration & Operations

• Onboarding Workflow: Facilitate a welcoming onboarding experience for new hires, including form completion, paperwork processing, and system setup.
• Offboarding Procedures: Assist with employee exit workflows, systems deactivation, and offboarding paperwork.
• Records Management: Accurately maintain all confidential employee files, databases, and HR records.
• General HR Support: Execute various clerical and administrative duties to support overall office operations and compliance.

Qualifications & Competencies

Required Experience

• Human Resources: 1–2 years of HR-related administrative or recruiting experience (1 year strictly required).
• Software Proficiency: High-level computer literacy with at least 1 year of required experience in Microsoft Office Suite (specifically Word, Excel, and Outlook Calendar).

Key Skills & Attributes

• Confidentiality & Integrity: Proven trustworthiness and discretion when handling sensitive personnel data and organizational information.
• Communication: Exceptional written and verbal communication skills, including strong administrative writing capabilities.
• Interpersonal Excellence: People-oriented mindset with high empathy, a positive attitude, and a strong team-player approach.
• Critical Thinking: Ability to collect data, define problems, establish facts, and draw valid conclusions.
• Professional Comprehension: Ability to read and interpret operating instructions, procedure manuals, and safety rules, as well as write routine professional correspondence.

Work Environment & Physical Demands

• In-Office Requirement: This role operates strictly in a professional office environment during the hours of 8:30 AM to 1:00 PM, Monday through Friday.
• Local Travel: Must be able to travel between local company locations when necessary, occasionally with short notice.
• Physical Requirements: Ability to sit at a desk and operate a computer, keyboard, and mouse for extended periods.

Benefits & Perks

• Paid Time Off (PTO): Accrued paid leave to support work-life balance.
• Employee Discount: Access to company products/services at a discounted rate.
• Referral Program: Financ