HR Administrative Assistant

Truma-Corporatio; Elkhart (IN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salaries

Company-paid training and professional

Paid time off

Health, dental, vision insurance

Disability insurance

Retirement plan with employer match

HSA/FSA options

Gym membership reimbursement

Job summary

Truma, headquartered in Elkhart, IN, is seeking an HR Administrative Assistant to support Human Resources and executive operations. This role manages schedules, onboarding, confidential information, and helps keep HR processes organized.

You will assist with recruiting, IT onboarding, HR records, projects, events, and travel coordination, while providing executive support to the President/CEO. A degree, strong organization, and MS Office proficiency are required; HR experience and certifications

Qualifications

• Associate or bachelor’s degree in HR/Business preferred.
• 3+ years administrative support, preferably for senior leaders or HR.
• HR or Administrative Assistant certification preferred but not required.
• Strong organization and attention to detail.
• Proficient with Microsoft Office and HR systems.

Responsibilities

• Coordinate schedules, communications, onboarding, and maintain confidential information.
• Support recruiting by screening resumes, coordinating interviews, onboarding materials.
• Coordinate IT onboarding, equipment setup, and system access via ticketing system.
• Maintain HR records, organize documentation, and support compliance processes.
• Assist HR projects, training, events, logistics, and travel coordination.
• Provide executive administrative support to the President/CEO as needed.

Skills

Attention to detail

Organization

Communication

Confidentiality

Adaptability

Time management

Education

Associate or Bachelor's degree in HR/Business

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

HR systems

Applicant tracking

Job description

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Truma is a premium partner to the outdoor recreation community, with a focus on cooling, heating and hot water solutions. Truma started doing business in North America in 2013, establishing its headquarters in Elkhart, IN. Backed by over 75 years of German engineering, Truma has a long history of providing quality solutions to the global outdoor recreation market. Truma provides "Simply Better" world-class systems designed and tested specifically for outdoor adventures and the diverse terrains unique to North America. Truma distinguishes itself by its high-quality products, exemplary customer service, knowledgeable technicians, and customer-first philosophy

What we offer:

• Competitive salaries and flexible schedules
• Company-paid training and professional development
• Paid time off (PTO), paid sick leave, paid holidays, and paid parental leave
• Premium benefits including health, dental, vision, disability, voluntary and company-paid life insurance
• Supplemental benefits including accident, hospital, and critical illness
• Retirement savings plan with up to 4% match
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Gym membership reimbursement

What you'll do:

The HR Administrative Assistant supports Human Resources and Executive operations through administrative coordination and project support. This role manages schedules, coordinates communications, maintains confidential information, assists with recruiting and onboarding, and helps keep HR operations organized and efficient.

• Confidentiality and Professional Discretion: Handle confidential employee, candidate, and business information with a high level of discretion, judgment, and professionalism. Protect sensitive information in accordance with company expectations and maintain trust through accurate, timely, and appropriate communication.
• Recruiting, Onboarding, and Employee Support: Support recruiting activities by screening resumes within the applicant tracking system, coordinating interviews, communicating with candidates and hiring teams, preparing onboarding materials, and conducting new-hire orientation. Provide responsive administrative support for employee communications and help ensure employees receive clear, timely information related to company policies and benefits.
• IT and Equipment: Coordinate IT needs for onboarding, offboarding, and employee support using a ticketing system, which includes laptop and equipment setup, system access, basic troubleshooting, and communication with global IT team.
• HR Records and Documentation: Maintain organized, accurate, and up-to-date HR records, employee files, and related documentation. Assist with document tracking, filing, data entry, and recordkeeping processes to support compliance, consistency, and efficient HR operations. Prepare, proofread, organize, and maintain company policies, organizational correspondence, presentations, meeting notes, and other business materials. Ensure materials are accurate, clearly formatted, and completed within required timelines to support HR and executive communication needs.
• HR Projects, Training, and Events: Assist with HR projects, training coordination, employee engagement activities, company initiatives, and process improvement efforts. Coordinate logistics, prepare materials, and help ensure HR programs and events are organized, professional, and well executed.
• Scheduling, Travel, and Meeting Coordination: Manage company calendar, schedule appointments, coordinate meetings, and assist with travel arrangements as needed. Support meeting preparation by organizing agendas, confirming logistics, gathering materials, ordering lunches, and helping ensure leaders and participants have the information needed in advance.
• Executive Administrative Support: Provide administrative support to the President/CEO as needed, including scheduling assistance, document preparation, meeting coordination, follow-up tracking, and other administrative tasks that support effective executive operations.

The job criteria may include other duties, responsibilities, and activities, which may change or be assigned at any time with or without notice.

Position Requirements:

• Education: Associate or bachelor’s degree in human resources, Business Administration, or related field preferred.
• Experience: 3+ years of administrative support experience, preferably supporting senior leaders or an HR team.
• Certifications: HR or Administrative Assistant certification preferred, but not required.
• Functional Skills: Highly organized with strong attention to detail and follow-through. Ability to prioritize, meet deadlines, and adapt to changing needs.
• Technology Aptitude/Skills: Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams. Experience with HR systems, applicant tracking systems, payroll systems, or employee records preferred.
• Language Skills: Professional written and verbal communication skills.
• Leadership/Behaviors: High level of confidentiality, integrity, and discretion. Ability to build positive working relationships within all levels of the organization.
• Culture Match: Customer-service oriented, ambitious to meet/exceed performance goals, flexible/adaptable, high integrity, and collaborative