HR Administrative Assistant

Truma Corp; Elkhart (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive salaries and flexible work

Company-paid training and professional

Paid time off (PTO) and holidays

Health, dental, vision benefits

Retirement savings plan with 4% match

HSA and FSA options

Gym membership reimbursement

Job summary

Truma Corp is seeking an experienced HR Administrative Assistant in Elkhart, Indiana. The role supports HR and executive operations, manages schedules and confidential information, assists with recruiting and onboarding, and coordinates IT needs and travel as needed.

The position emphasizes organization, communication, and the ability to handle multiple projects with discretion, supporting company goals in a fast-paced environment.

Qualifications

• 3+ years of administrative support experience, preferably supporting senior leaders or an HR team.
• Associate or bachelor’s degree in HR, Business Administration, or related field preferred.
• HR or Administrative Assistant certification preferred but not required.

Responsibilities

• Support HR and executive operations through administrative coordination and project support.
• Manage schedules, communications, confidential information, and onboarding materials.
• Assist with recruiting, onboarding, and new-hire orientation.
• Coordinate IT needs for onboarding and equipment setup via ticketing system.
• Maintain HR records, files, and documentation with accuracy and timeliness.
• Coordinate HR projects, training, events, and process improvements.
• Schedule travel, meetings, and assist with meeting logistics and agendas.
• Provide executive support to the President/CEO as needed.

Skills

Highly organized

Attention to detail

Communication skills

Microsoft Office proficiency

HR systems familiarity

Applicant tracking systems

Payroll systems experience

Education

Associate or bachelor’s degree in human resources or business administration

Tools

HR systems

Applicant tracking systems

Payroll systems

Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Job description

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Truma is a premium partner to the outdoor recreation community, with a focus on cooling, heating and hot water solutions. Truma started doing business in North America in 2013, establishing its headquarters in Elkhart, IN. Backed by over 75 years of German engineering, Truma has a long history of providing quality solutions to the global outdoor recreation market. Truma provides "Simply Better" world-class systems designed and tested specifically for outdoor adventures and the diverse terrains unique to North America. Truma distinguishes itself by its high-quality products, exemplary customer service, knowledgeable technicians, and customer-first philosophy

What we offer:

• Competitive salaries and flexible schedules
• Company-paid training and professional development
• Paid time off (PTO), paid sick leave, paid holidays, and paid parental leave
• Premium benefits including health, dental, vision, disability, voluntary and company-paid life insurance
• Supplemental benefits including accident, hospital, and critical illness
• Retirement savings plan with up to 4% match
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Gym membership reimbursement

What you'll do:

The HR Administrative Assistant supports Human Resources and Executive operations through administrative coordination and project support. This role manages schedules, coordinates communications, maintains confidential information, assists with recruiting and onboarding, and helps keep HR operations organized and efficient.

• Confidentiality and Professional Discretion: Handle confidential employee, candidate, and business information with a high level of discretion, judgment, and professionalism. Protect sensitive information in accordance with company expectations and maintain trust through accurate, timely, and appropriate communication.
• Recruiting, Onboarding, and Employee Support: Support recruiting activities by screening resumes within the applicant tracking system, coordinating interviews, communicating with candidates and hiring teams, preparing onboarding materials, and conducting new-hire orientation. Provide responsive administrative support for employee communications and help ensure employees receive clear, timely information related to company policies and benefits.
• IT and Equipment: Coordinate IT needs for onboarding, offboarding, and employee support using a ticketing system, which includes laptop and equipment setup, system access, basic troubleshooting, and communication with global IT team.
• HR Records and Documentation: Maintain organized, accurate, and up-to-date HR records, employee files, and related documentation. Assist with document tracking, filing, data entry, and recordkeeping processes to support compliance, consistency, and efficient HR operations. Prepare, proofread, organize, and maintain company policies, organizational correspondence, presentations, meeting notes, and other business materials. Ensure materials are accurate, clearly formatted, and completed within required timelines to support HR and executive communication needs.
• HR Projects, Training, and Events: Assist with HR projects, training coordination, employee engagement activities, company initiatives, and process improvement efforts. Coordinate logistics, prepare materials, and help ensure HR programs and events are organized, professional, and well executed.
• Scheduling, Travel, and Meeting Coordination: Manage company calendar, schedule appointments, coordinate meetings, and assist with travel arrangements as needed. Support meeting preparation by organizing agendas, confirming logistics, gathering materials, ordering lunches, and helping ensure leaders and participants have the information needed in advance.
• Executive Administrative Support: Provide administrative support to the President/CEO as needed, including scheduling assistance, document preparation, meeting coordination, follow-up tracking, and other administrative tasks that support effective executive operations.

The job criteria may include other duties, responsibilities, and activities, which may change or be assigned at any time with or without notice.

Position Requirements:

• Education: Associate or bachelor’s degree in human resources, Business Administration, or related field preferred.
• Experience: 3+ years of administrative support experience, preferably supporting senior leaders or an HR team.
• Certifications: HR or Administrative Assistant certification preferred, but not required.
• Functional Skills: Highly organized with strong attention to detail and follow-through. Ability to prioritize, meet deadlines, and adapt to changing needs.
• Technology Aptitude/Skills: Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams. Experience with HR systems, applicant tracking systems, payroll systems, or employee records preferred.
• Language Skills: Professional written and verbal communication skills.
• Leadership/Behaviors: High level of confidentiality, integrity, and discretion. Ability to build positive working relationships within all levels of the organization.
• Culture Match: Customer-service oriented, ambitious to meet/exceed performance goals, flexible/adaptable, high integrity, and collaborative