HR Administrator

Tri-City Electrical Contractors Inc.; Town of Florida (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Tri-City Electrical Contractors Inc. is seeking an HR Administrator to provide essential administrative and operational support to the HR department.

The role handles onboarding and offboarding, maintains employee records, supports benefits administration, and coordinates HR programs while ensuring policy compliance and confidentiality. You will respond to employee inquiries, generate HR reports, and assist with audits.

Qualifications

• Associate degree in Business or related field and 1 year HR experience in a related industry; OR High school diploma or GED with 3 years HR experience in a related industry.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams, etc.).
• Ability to perform in a high-pressure environment within time constraints
• Excellent attention to detail, organizational skills, and time management
• Ability to read, write, and communicate in English at a 12th-grade level

Responsibilities

• Assist with day-to-day HR administrative tasks, including data entry, scanning, answering general inquiries, etc.
• Maintain personnel files, employee records, rosters, and HR documentation.
• Creation and maintenance of department SOPs.
• Support benefits enrollment and employee inquiries.
• Maintain I-9 records and compliance documentation.
• Generate HR reports, maintain HR intranet content, and support audits.
• Process new hires, transfers, promotions, leaves, and separations.
• Support HR operations and programs across all employee levels.
• Assist employees with general HR related inquiries regarding policies, benefits, and procedures in a timely and professional manner.
• Assist with benefits administration, including enrollments, changes, and terminations.
• Help coordinate employee events, communications, and recognition programs.
• Respond to employee questions regarding policies and procedures.
• Always ensure confidentiality and security of employee information.
• Perform other HR, administrative, project based, and miscellaneous duties as assigned as business needs

Skills

MS Office

Attention to detail

Time management

Communication skills

Organizational skills

Interpersonal skills

Discretion / confidentiality

Education

Associate degree in Business or related field

High school diploma or GED with HR experience

Tools

HRIS software

Job description

MISSION

Achieving excellence through the dedication, innovation, and growth of our employee-owners, creating lasting value with our business partners.

OUR CORE VALUES

Ownership: As employee-owners, we lead with discipline, act with conviction, and deliver more than is expected.

Transparency: We cultivate an environment of collaboration, accountability, and trust.

Safety: The principle that shapes our culture, values, and resolve

JOB SUMMARY

The Human Resources Administrator provides vital administrative and operational support to the HR department, contributing to the effective delivery of core human resources functions. This role is responsible for assisting with onboarding and offboarding activities, maintaining accurate employee records, supporting with benefits administration, coordinating HR programs, and ensuring compliance with internal policies and employment regulations. The HR Administrator also serves as a point of contact for general employee inquiries, helping to foster a well-organized, responsive, and confidential HR environment that supports both staff and organizational goals.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Responsibilities of this position include, but are not limited to, the following:

• Assist with handling day-to-day HR administrative tasks, including data entry, scanning, answering general inquiries, etc.
• Maintain personnel files, employee records, rosters, and HR documentation.
• Creation and maintenance of department SOPs.
• Support benefits enrollment and employee inquiries.
• Maintain I-9 records and compliance documentation.
• Generate HR reports, maintain HR intranet content, and support audits.
• Process new hires, transfers, promotions, leaves, and separations.
• Support HR operations and programs across all employee levels.
• Assist employees with general HR related inquiries regarding policies, benefits, and procedures in a timely and professional manner.
• Assist with benefits administration, including enrollments, changes, and terminations.
• Help coordinate employee events, communications, and recognition programs.
• Respond to employee questions regarding policies and procedures.
• Always ensure confidentiality and security of employee information.
• Perform other HR, administrative, project based, and miscellaneous duties as assigned as business needs

OTHER DUTIES AS ASSIGNED

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

SUPERVISORY RESPONSIBILITIES

None

REQUIRED EDUCATION AND EXPERIENCE

• Associate degree in Business or a related field and a minimum of one (1) year of human resources experience in a related industry; OR

• High school diploma or GED with a minimum of three (3) years human resources experience in a related industry.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams, etc.).

• Ability to perform in a high-pressure environment within time constraints

• Excellent attention to detail, organizational skills, and time management

• Ability to effectively read, write, and communicate in English at a 12th-grade level

PREFERRED EDUCATION AND EXPERIENCE

• Bilingual - English/Spanish
• Associate's degree
• Working knowledge of HRIS software (e.g., BambooHR, Viewpoint Vista, etc.) and benefits platforms

PERSONAL ATTRIBUTES | SKILLS

• Supports our Mission Statement and Core Values.
• Is honest and has the highest integrity.
• Sets the example for others and is above reproach.
• Ability to cope with job pressures in a constantly changing environment.
• Interpersonal and intrapersonal skills.
• Self-motivated.
• Detail-oriented.
• Positive and professional demeanor.
• Strong problem-solving and critical thinking skills.
• Able to handle and manage confidential information.

WORK ENVIRONMENT

• General Office Environment: This position operates in a professional office environment, using standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.
• Environmental Conditions: The work is performed indoors in a climate-controlled setting with minimal exposure to loud noise, temperature variations, or other environmental factors.

PHYSICAL DEMANDS

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
• Sitting/Standing: Requires prolonged periods of sitting at a desk, though there may be opportunities for standing and moving around the office as needed.
• Manual Dexterity: Frequent use of hands to operate computer keyboards, mouse, and other office tools, as well as to handle paperwork.
• Visual Requirements: The ability to read and interpret data on computer screens and printed documents is essential.
• Mobility: Occasional lifting of objects weighing up to 25 pounds, such as files, documents, or office supplies, may be requested. Must be able to access all areas of the facility and projects to determine purchasing needs.
• Communication: Regular communication with colleagues, vendors, and other stakeholders requires the ability to exchange information effectively in both verbal and written form.

TRAVEL REQUIRED

• Travel is primarily local, although minimal out-of-area and overnight travel may be expected.
• May be requested to work overtime, nights, and weekends.

EOE/APP/Drug-Free Workplace

Equal Employment Opportunity Statement:

Tri-City provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.