HR & Administration Specialist

ALTEK, Inc.; United States; On-site; USD 38,000 - 52,000; Full time

Job summary

ALTEK, Inc. in the United States seeks an HR Assistant to support daily HR operations and accounting tasks.

Working closely with the HR Manager and Controller, you will help maintain accurate records, communicate with employees, and ensure adherence to company policies. This role covers front desk support, recruitment coordination, onboarding, HR records, benefits invoicing, and basic accounts payable/receivable tasks, contributing to a compliant and efficient workplace.

Qualifications

• High school diploma or GED required.
• Minimum of three years of experience in Human Resources, Administration, or a related field.
• Front desk, reception, or customer service experience preferred.
• Working knowledge of recruiting, onboarding, personnel records or HR administrative processes.
• Familiarity with FMLA, PFML and workers' compensation processes preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with HRIS, payroll, or accounting systems a plus.
• Strong interpersonal, written, and verbal communication skills.
• Attention to detail with the ability to maintain accurate records and documentation.
• Ability to handle confidential employee and financial information with discretion.
• Strong organizational skills and ability to prioritize multiple tasks.

Responsibilities

• Reception and Administrative Support: serve as the first point of contact for visitors, vendors, and employees.
• Greet guests and direct inquiries; schedule conference rooms, interviews, meetings, and company events.
• Coordinate in-office meals and reception activities; provide general administrative support to HR Manager and other departments.
• HR Duties: coordinate recruiting activities, onboarding, and candidate communications.
• Maintain employee personnel files and HR records; confidential handling of information.
• Assist with employee leave administration and coordination with employees and supervisors.
• Support Labor & Industries (L&I) administration and OSHA 300 recordkeeping.
• Administer training records within QT9 Quality Management System; support performance review processes.
• Prepare HR reports and compliance records.

Skills

Interpersonal skills

Written communication

Verbal communication

Attention to detail

Organizational skills

Multitasking

Education

High school diploma or GED

Associate or Bachelor’s degree in HR or related field

Tools

Microsoft Office Suite

HRIS

Payroll systems

Accounting software

Job description

ALTEK, Inc. in the United States seeks an HR Assistant to support daily HR operations and accounting tasks.

Working closely with the HR Manager and Controller, you will help maintain accurate records, communicate with employees, and ensure adherence to company policies. This role covers front desk support, recruitment coordination, onboarding, HR records, benefits invoicing, and basic accounts payable/receivable tasks, contributing to a compliant and efficient workplace.