HR Admin Specialist: Onboarding & Records

Doyon, Limited; Fairbanks (AK); On-site; USD 42,000 - 64,000; Full time

Job summary

Doyon, Limited in Fairbanks, AK seeks an Office Administrator/HR Assistant to support HR operations, onboarding, data entry, and applicant processing. The role requires a High School Diploma and 1 year of administrative and HR experience, plus MS Office proficiency.

The successful candidate will work in a professional office with diverse colleagues and support employee records, benefits documentation, and compliance with applicable laws. A strong service orientation is essential.

Qualifications

• High School Diploma or equivalent is required.
• 1 year of administrative experience in an office setting.
• 1 year of human resources experience (or an additional year of administrative experience in place of HR).
• 1 year of experience with MS Office Suite (Word, Excel, Outlook).

Responsibilities

• Greet visitors and direct them to appropriate contacts.
• Manage incoming calls and direct inquiries.
• Assist applicants with the online application process and resume creation.
• Schedule and process pre-employment drug testing.
• Assist with posting job openings on iCIMS, our applicant tracking system.
• Coordinate interviews and communicate with candidates and the interview committee.
• Assist with new employee onboarding.
• Assist in processing employee changes (promotions, transfers, terminations).
• Explain company personnel policies, benefits, and procedures to employees and applicants.
• Provide administrative support for the performance management process by completing data entry, updating records, and maintaining information in the performance management system.
• Assist with maintaining personnel records, including medical and benefits documents, in compliance with applicable laws.
• Assist with maintaining DOT files and ensure compliance with rules and regulations.
• Process, verify, and maintain documentation related to personnel records and activities.
• Monitor employee training progress and perform data entry and record updates in Brainier LMS.
• Respond to general employee and applicant inquiries, directing them to appropriate resources.
• Perform clerical duties such as filing, copying, collating, faxing, etc.
• Create new hire folders and review new hire paperwork for completeness.
• Provide administrative assistance to HR Generalist, Manager, and other team members.
• Address employee inquiries and provide information for personnel actions, unemployment claims, work history, and employment verifications.
• Act as backup for the HR Generalist as assigned.
• Engage with shareholder candidates as the first point of contact for the department; establish rapport and refer shareholders to the Outreach Manager and/or subsidiary HR as needed.
• Perform other assigned duties.

Skills

Administrative experience

HR experience

MS Office Suite

Office communication

Education

High School Diploma or equivalent

Tools

MS Office (Word, Excel, Outlook)

Job description

Doyon, Limited in Fairbanks, AK seeks an Office Administrator/HR Assistant to support HR operations, onboarding, data entry, and applicant processing. The role requires a High School Diploma and 1 year of administrative and HR experience, plus MS Office proficiency.

The successful candidate will work in a professional office with diverse colleagues and support employee records, benefits documentation, and compliance with applicable laws. A strong service orientation is essential.