HR Admin & Records Specialist

North East Medical Services; Daly City (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Free health, dental & vision insurance

401(k) company contribution

Job summary

North East Medical Services is seeking an HR Assistant to support the HR department and report to the Senior HR Manager. You will perform administrative tasks, maintain HR files, answer applicant and employee questions, and assist with audits and reports.

Responsibilities include scheduling interviews and trainings, maintaining HRIS data, and supporting events like new hire orientation and open enrollment. Strong organization and communication are essential for this non-exempt, full-time role.

Qualifications

• High School Diploma or GED required.
• Associate degree in related field preferred.
• 1+ year of HR experience preferred.
• Healthcare experience is a plus.
• aPHR/PHR/SHRM-CP certification a plus.
• Knowledge of HRIS systems is a plus.
• Basic knowledge of local, state, federal labor and payroll laws.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to work with all levels of staff.
• Strong organizational skills and detail orientation.
• Proficiency in Microsoft Office Suite.
• Ability to multi-task and prioritize work.

Responsibilities

• Provides administrative support to all areas of the HR Department.
• Maintains accurate HR files, records, and documentation.
• Answers FAQs from applicants and employees; refer complex questions to senior HR staff.
• File documents into HR files (I-9s, personnel files, etc.).
• Schedule phone screens, interviews, trainings, etc.
• Perform periodic audits of HR files and records.
• Assist with retrieving documents during audits.
• Update and maintain HRIS records.
• Create and maintain HR forms and documents.
• Run reports as requested.
• Assist with events like new hire orientation, benefits open enrollment, trainings, and company events.
• Provide customer service for HR questions.
• Assist with special projects as requested.
• Maintain confidentiality of HR files and records.
• Perform other duties as required by manager/supervisor.

Skills

HR processes

Customer service

Communication

MS Office

Multi-tasking

Attention to detail

Education

High School Diploma or GED

Associate’s degree preferred

Tools

HRIS systems

Microsoft Office

Job description

North East Medical Services is seeking an HR Assistant to support the HR department and report to the Senior HR Manager. You will perform administrative tasks, maintain HR files, answer applicant and employee questions, and assist with audits and reports.

Responsibilities include scheduling interviews and trainings, maintaining HRIS data, and supporting events like new hire orientation and open enrollment. Strong organization and communication are essential for this non-exempt, full-time role.