HR & Office Operations Specialist

North Carolina Community Health Center Association; North Carolina; On-site; USD 50,000 - 60,000; Full time

Job summary

North Carolina Community Health Center Association is seeking an Human Resource & Office Coordinator to provide administrative and HR support to the HR department and VP of HR in a professional, confidential environment.

The role covers onboarding, recruitment support, payroll assistance, HRIS maintenance, office operations, vendor management, and executive support to ensure smooth daily operations across the organization.

Qualifications

• Associate’s degree is required; Bachelor’s degree in HR, Business Admin, or related field preferred.
• 5–10 years of administrative or HR support experience.
• Experience supporting executive leadership preferred.
• Strong understanding of office management and daily operations.

Responsibilities

• Assist with recruitment coordination: postings, interview scheduling, candidate communication, background checks, and offer documentation.
• Support onboarding and orientation, including I-9 completion, paperwork, equipment coordination, and follow-up.
• Assist with payroll processing, timesheet review, PTO tracking, and payroll documentation.
• Maintain HRIS data and employee personnel files.
• Support leave administration and PTO tracking; maintain confidentiality of employee records.
• Coordinate HR meetings: logistics, catering, room setup, and tech needs.
• Manage VP of HR calendar, travel, and expense reimbursements; prepare materials for meetings.
• Oversee office supplies, vendor relations, mail/shipping, and conference room scheduling.
• Administer Office 365 distribution lists and user access; coordinate IT equipment deployment.
• Prepare routine HR reports and assist with HR audits.

Skills

Excellent organizational skills

Customer service

Time management

Problem-solving skills

Multi-tasking

Willingness to travel

Valid NC Driver’s License

Notary Public Commission

Strong communication (verbal/written)

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Microsoft Office

Office 365

HRIS

Job description

North Carolina Community Health Center Association is seeking an Human Resource & Office Coordinator to provide administrative and HR support to the HR department and VP of HR in a professional, confidential environment.

The role covers onboarding, recruitment support, payroll assistance, HRIS maintenance, office operations, vendor management, and executive support to ensure smooth daily operations across the organization.