HR Admin & Immigration Support Specialist

Frontline Insurance; Florida; On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Health insurance

401k match

Paid time off + pet insurance

Job summary

Frontline Insurance is seeking an HR Administrative Assistant to support the HR team with day-to-day operations, document management, and case processing. You will coordinate calendars, draft communications, and assist immigration-related filings.

The role emphasizes discretion, collaboration, and punctual follow-ups on deadlines, with benefits like comprehensive health coverage, a 401k match, and PTO. Join a values-driven workplace that blends professionalism with a community vibe.

Qualifications

• Associate degree in Human Resources, Business Administration, or a related field preferred; equivalent combination of education and experience will be considered.
• 2-4 years of experience in Human Resources, executive administration, office management, immigration coordination, or a related administrative support role.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and SharePoint.
• Experience with Asana or other project management and workflow tracking systems preferred.

Responsibilities

• Provide administrative support to the Human Resources team, serving as a key resource for day-to-day HR activities and employee inquiries.
• Monitor critical deadlines and proactively follow up on outstanding items, escalating time-sensitive matters or potential compliance concerns when appropriate.
• Manage calendars, reminders, and workflow priorities to ensure deliverables, case milestones, and other key HR deadlines are met.
• Draft, prepare, and distribute professional communications to employees, attorneys, executives, and other internal stakeholders.
• Maintain confidential employee and company information with the highest level of discretion, professionalism, and sound judgment.
• Serve as the primary administrative liaison between employees, managers, Human Resources, and immigration counsel to facilitate timely and accurate case processing, including H-1B and permanent residency cases.
• Maintain immigration case records, trackers, deadlines, work authorization documentation, expiration dates, and required follow-up activities to support compliance and timely case progression.
• Coordinate the collection, organization, and submission of documentation required for immigration filings and related employment actions.
• Support document management, filing, SharePoint administration, and other records management activities.
• Provide administrative support across Human Resources, reception, office management, and special projects, serving as a key resource for employees, visitors, and business operations.

Education

Associate degree in Human Resources, Business Administration, or related field

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

SharePoint

Asana

Job description

Frontline Insurance is seeking an HR Administrative Assistant to support the HR team with day-to-day operations, document management, and case processing. You will coordinate calendars, draft communications, and assist immigration-related filings.

The role emphasizes discretion, collaboration, and punctual follow-ups on deadlines, with benefits like comprehensive health coverage, a 401k match, and PTO. Join a values-driven workplace that blends professionalism with a community vibe.