HR Admin Assistant: Immigration & Records Support

iperceptions; Town of Florida (NY); Sur place; USD 42 000 - 58 000; Plein temps

Avantages offerts par ce poste

Health & Wellness benefits

401k with match

PTO and Pet Insurance

Résumé du poste

Frontline Insurance is seeking an HR Administrative Assistant in Lake Mary, FL to support the HR team with day-to-day activities and inquiries. You will manage calendars, communications, and confidential information, while coordinating immigration processes such as H-1B and residency cases.

The role requires 2-4 years in HR or related fields, strong MS Office and SharePoint skills, and experience handling sensitive information in a fast-paced environment.

Qualifications

• Associate degree in Human Resources, Business Administration, or a related field preferred; equivalent combination of education and experience will be considered.
• 2-4 years of experience in Human Resources, executive administration, office management, immigration coordination, or a related administrative support role.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and SharePoint.
• Experience with Asana or other project management and workflow tracking systems preferred.
• Experience managing sensitive and confidential information and coordinating multiple priorities in a fast-paced environment.

Responsabilités

• Provide administrative support to the Human Resources team, serving as a key resource for day-to-day HR activities and employee inquiries.
• Monitor critical deadlines and proactively follow up on outstanding items, escalating time-sensitive matters or potential compliance concerns when appropriate.
• Manage calendars, reminders, and workflow priorities to ensure deliverables, case milestones, and other key HR deadlines are met.
• Draft, prepare, and distribute professional communications to employees, attorneys, executives, and other internal stakeholders.
• Maintain confidential employee and company information with the highest level of discretion, professionalism, and sound judgment.
• Serve as the primary administrative liaison between employees, managers, Human Resources, and immigration counsel to facilitate timely and accurate case processing, including H-1B and permanent residency cases.
• Maintain immigration case records, trackers, deadlines, work authorization documentation, expiration dates, and required follow-up activities to support compliance and timely case progression.
• Coordinate the collection, organization, and submission of documentation required for immigration filings and related employment actions.
• Support document management, filing, SharePoint administration, and other records management activities.
• Provide administrative support across Human Resources, reception, office management, and special projects, serving as a key resource for employees, visitors, and business operations.

Connaissances

Microsoft Office Suite

Asana

HR administration

Communication

Formation

Associate degree in Human Resources or related field

Outils

SharePoint

Description du poste

Frontline Insurance is seeking an HR Administrative Assistant in Lake Mary, FL to support the HR team with day-to-day activities and inquiries. You will manage calendars, communications, and confidential information, while coordinating immigration processes such as H-1B and residency cases.

The role requires 2-4 years in HR or related fields, strong MS Office and SharePoint skills, and experience handling sensitive information in a fast-paced environment.