HR Executive Assistant — Immigration & HR Ops

Frontline Insurance Managers Inc.; Town of Florida (NY); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health & Wellness benefits

401k with match

Paid time off (4 weeks)

Job summary

Frontline Insurance is seeking a dedicated HR Executive Assistant to support the Human Resources team with day-to-day administrative tasks, calendar management, and communications.

You will coordinate immigration filings, maintain confidential records, and liaise with attorneys, executives, and staff to ensure timely case processing.

The role requires 2–4 years of HR/administrative experience, proficiency in MS Office and SharePoint, and a proactive, discreet approach in a fast-paced environment.

Qualifications

• Associate degree in HR, business administration or related field preferred.
• 2-4 years of experience in HR, executive administration, or immigration coordination.
• Proficiency with Microsoft Office Suite and SharePoint.

Responsibilities

• Provide administrative support to the HR team and handle day-to-day inquiries.
• Monitor deadlines, follow up on items, and escalate compliance concerns when needed.
• Manage calendars, reminders, and workflow priorities to meet HR milestones.

Skills

MS Office Suite

Immigration coordination

Administrative support

Education

Associate degree in Human Resources, Business Administration, or related field

Tools

SharePoint

Outlook

Excel

PowerPoint

Job description

Frontline Insurance is seeking a dedicated HR Executive Assistant to support the Human Resources team with day-to-day administrative tasks, calendar management, and communications.

You will coordinate immigration filings, maintain confidential records, and liaise with attorneys, executives, and staff to ensure timely case processing.

The role requires 2–4 years of HR/administrative experience, proficiency in MS Office and SharePoint, and a proactive, discreet approach in a fast-paced environment.