HR & Admin Coordinator: Onboarding, Payables & Records

The Salvation Army; Philadelphia (Philadelphia County); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

PTO & holidays

Pension plan

Health insurance

Disability & life insurance

Flexible Spending Accounts

Public Service Loan Forgiveness

Job summary

The Salvation Army USA Eastern Territory is seeking a Human Resources Assistant in Philadelphia to provide frontline HR and administrative support for the Developmental Disabilities Program. This on-site role handles background checks, onboarding, payroll documentation, accounts payable, and benefits paperwork in a fast-paced environment.

Reporting to the HR Manager, the ideal candidate will have a high school diploma, at least two years in HR or clerical work, strong data entry, and proficiency

Qualifications

• High school diploma required, plus a minimum of two years in HR and accounts payable or secretarial experience.
• Associate’s or Bachelor’s degree in a related field is a plus.
• Demonstrated ability to work autonomously and manage multiple tasks.
• Experience with HR and financial databases and MS Office applications.

Responsibilities

• Maintain, audit, and organize personnel files to ensure compliance with qualifications.
• Coordinate recruitment and onboarding activities, including reference checks and new hire packets.
• Process benefit documentation and track compliance metrics.
• Perform data entry and HR reports; support accounts payable and general office duties.

Skills

Attention to detail

Organizational skills

Numerical ability

Communication skills

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Dayforce

UKG

Vairkko

Excel

Job description

The Salvation Army USA Eastern Territory is seeking a Human Resources Assistant in Philadelphia to provide frontline HR and administrative support for the Developmental Disabilities Program. This on-site role handles background checks, onboarding, payroll documentation, accounts payable, and benefits paperwork in a fast-paced environment.

Reporting to the HR Manager, the ideal candidate will have a high school diploma, at least two years in HR or clerical work, strong data entry, and proficiency