HR & Admin Coordinator — Hybrid, Impact & Compliance

Physicians for Human Rights; New York (NY); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Employer-paid benefits

Job summary

Physicians for Human Rights (PHR) is seeking a Human Resources & Admin Officer to join our New York headquarters. This full-time role blends HR administration, IT management, and office operations in a hybrid work model in New York City.

The successful candidate will support recruitment, onboarding, payroll inquiries, benefits administration, and HRIS reporting while ensuring compliance with federal, state, and local laws.

Qualifications

• Bachelor's degree in HR, Business Administration, or a related field.
• 3-5 years of progressively responsible experience supporting human resources, office administration or people operations.
• Strong understanding of HR practices, policies, and employment laws.
• Excellent organizational and multitasking abilities.
• Effective communication and interpersonal skills.
• Detail-oriented with a high level of accuracy.
• HR certification (e.g., PHR, SHRM-CP) is a plus.
• Knowledge of HRIS systems (e.g. benefits, payroll, etc).

Responsibilities

• HR Administration and Support: Support the Director of Human Resources in delivering HR initiatives that improve employee experience, organizational effectiveness, compliance, and operational excellence.
• Manage the recruitment process, including job postings, candidate screening, and scheduling interviews. Manage the internship program.
• Assist with HRIS reporting and client relationships.
• Coordinate new hire orientation programs and assist in onboarding processes.
• Maintain accurate and up-to-date employee records in compliance with company policies and legal requirements.
• Ensure confidentiality and security of HR information.
• Manage consultant contracts including ongoing renewals.
• Address employee inquiries related to payroll and assist with resolving discrepancies.
• Support benefits administration activities, including enrollment, changes, and terminations.
• Address employee inquiries regarding benefits programs.
• Assist in maintaining compliance with federal, state, and local employment laws and regulations.
• Keep abreast of changes in labor laws and HR best practices.
• Act as a point of contact for employee relations matters.
• Assist in resolving employee concerns and conflicts.
• Coordinate training programs and professional development initiatives.
• Monitor training completion and maintain training records.
• Participate in HR projects as assigned, providing support and contributing to project goals.
• Compile HR metrics and reports to support decision-making processes.
• Assist in analyzing HR trends and patterns.
• Support employee engagement initiatives, staff events and internal communications that contribute to a positive workplace culture in a hybrid and remote capacity.
• IT Management: Oversee the onboarding and offboarding setup, including IT accounts and systems access.
• Manage laptop and inventory distribution, ensuring proper tracking and maintenance.
• Collaborate with the IT department to address technical issues and support employee IT needs.
• Office Management: Oversee building vendor management and office facilities including the end-of-lease process for the New York office.
• Maintain the central filing system for PHR’s official records and other organizational materials, including office safety and knowledge of OSHA regulations.
• Ensure that office supplies and materials are stocked and organized.
• Other tasks assigned.

Skills

Organizational skills

Communication

Multitasking

Interpersonal skills

Attention to detail

MS Office proficiency

Education

Bachelor's degree in HR/Business Admin or related field

Tools

HRIS systems

Payroll software

Job description

Physicians for Human Rights (PHR) is seeking a Human Resources & Admin Officer to join our New York headquarters. This full-time role blends HR administration, IT management, and office operations in a hybrid work model in New York City.

The successful candidate will support recruitment, onboarding, payroll inquiries, benefits administration, and HRIS reporting while ensuring compliance with federal, state, and local laws.