Human Resources & Admin Officer

Physicians for Human Rights; New York (NY); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Employer-paid benefits

Job summary

Physicians for Human Rights (PHR) is seeking a Human Resources & Admin Officer to join our New York headquarters. This full-time role blends HR administration, IT management, and office operations in a hybrid work model in New York City.

The successful candidate will support recruitment, onboarding, payroll inquiries, benefits administration, and HRIS reporting while ensuring compliance with federal, state, and local laws.

Qualifications

• Bachelor's degree in HR, Business Administration, or a related field.
• 3-5 years of progressively responsible experience supporting human resources, office administration or people operations.
• Strong understanding of HR practices, policies, and employment laws.
• Excellent organizational and multitasking abilities.
• Effective communication and interpersonal skills.
• Detail-oriented with a high level of accuracy.
• HR certification (e.g., PHR, SHRM-CP) is a plus.
• Knowledge of HRIS systems (e.g. benefits, payroll, etc).

Responsibilities

• HR Administration and Support: Support the Director of Human Resources in delivering HR initiatives that improve employee experience, organizational effectiveness, compliance, and operational excellence.
• Manage the recruitment process, including job postings, candidate screening, and scheduling interviews. Manage the internship program.
• Assist with HRIS reporting and client relationships.
• Coordinate new hire orientation programs and assist in onboarding processes.
• Maintain accurate and up-to-date employee records in compliance with company policies and legal requirements.
• Ensure confidentiality and security of HR information.
• Manage consultant contracts including ongoing renewals.
• Address employee inquiries related to payroll and assist with resolving discrepancies.
• Support benefits administration activities, including enrollment, changes, and terminations.
• Address employee inquiries regarding benefits programs.
• Assist in maintaining compliance with federal, state, and local employment laws and regulations.
• Keep abreast of changes in labor laws and HR best practices.
• Act as a point of contact for employee relations matters.
• Assist in resolving employee concerns and conflicts.
• Coordinate training programs and professional development initiatives.
• Monitor training completion and maintain training records.
• Participate in HR projects as assigned, providing support and contributing to project goals.
• Compile HR metrics and reports to support decision-making processes.
• Assist in analyzing HR trends and patterns.
• Support employee engagement initiatives, staff events and internal communications that contribute to a positive workplace culture in a hybrid and remote capacity.
• IT Management: Oversee the onboarding and offboarding setup, including IT accounts and systems access.
• Manage laptop and inventory distribution, ensuring proper tracking and maintenance.
• Collaborate with the IT department to address technical issues and support employee IT needs.
• Office Management: Oversee building vendor management and office facilities including the end-of-lease process for the New York office.
• Maintain the central filing system for PHR’s official records and other organizational materials, including office safety and knowledge of OSHA regulations.
• Ensure that office supplies and materials are stocked and organized.
• Other tasks assigned.

Skills

Organizational skills

Communication

Multitasking

Interpersonal skills

Attention to detail

MS Office proficiency

Education

Bachelor's degree in HR/Business Admin or related field

Tools

HRIS systems

Payroll software

Job description

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Company: Physicians for Human Rights
Location: New York, NY
Employment Type: Full Time
Date Posted: 07/22/2026
Expire Date: 09/22/2026
Salary: 50-75
Job Categories:Human Resources

Job Description

Human Resources & Admin Officer

Physicians for Human Rights (PHR), which shared in the Nobel Peace Prize in 1997, is a U.S.-based international advocacy organization working at the intersection of medicine, science, and law. With a global network of thousands of medical, scientific, and legal experts, PHR uses the power of medical and scientific evidence to document violations of human rights and humanitarian law, prevent abuses, protect survivors, and promote justice and universal human rights for all.

Building upon its highly respected place in the field, and supported by a committed and talented team, PHR seeks a Human Resources & Admin Officer.

Work Authorization: Applicants must be authorized to work in the United States.
Location: Headquarters, New York, NY
Reports to: Director of Human Resources

Organizational Overview

Physicians for Human Rights was founded in 1986 by five physicians who were united in the belief that health professionals, with their specialized skills, ethical duties, and credible voices, are uniquely positioned to prevent harm and promote respect for human rights. Since its founding, PHR has built a long and distinguished record of accomplishment by conducting groundbreaking investigations and advocacy, in concert with strategic partners.

PHR’s approach includes extensive documentation of the use of illegal and inhumane weapons in armed conflicts, attacks on civilians, and the physical and psychological impacts of torture and sexual violence as a weapon of war. Other core activities include protecting the rights of those seeking asylum in the United States, the human rights implications of the COVID-19 pandemic, and halting attacks on medical facilities and frontline health professionals.

Role Description

We are seeking a qualified Human Resources & Admin Coordinator to join our dynamic team. The HR & Admin Coordinator will play a pivotal role in supporting various HR functions, contributing to the efficient and effective operation of our human resources department. This position requires a detail-oriented and organized professional with excellent interpersonal skills.

Responsibilities

HR Administration and Support:

• Support the Director of Human Resources in delivering HR initiatives that improve employee experience, organizational effectiveness, compliance, and operational excellence.
• Manage the recruitment process, including job postings, candidate screening, and scheduling interviews. Manage the internship program.
• Assist with HRIS reporting and client relationships.
• Coordinate new hire orientation programs and assist in onboarding processes.
• Maintain accurate and up-to-date employee records in compliance with company policies and legal requirements.
• Ensure confidentiality and security of HR information.
• Manage consultant contracts including ongoing renewals.
• Address employee inquiries related to payroll and assist with resolving discrepancies.
• Support benefits administration activities, including enrollment, changes, and terminations.
• Address employee inquiries regarding benefits programs.
• Assist in maintaining compliance with federal, state, and local employment laws and regulations.
• Keep abreast of changes in labor laws and HR best practices.
• Act as a point of contact for employee relations matters.
• Assist in resolving employee concerns and conflicts.
• Coordinate training programs and professional development initiatives.
• Monitor training completion and maintain training records.
• Participate in HR projects as assigned, providing support and contributing to project goals.
• Compile HR metrics and reports to support decision-making processes.
• Assist in analyzing HR trends and patterns.
• Support employee engagement initiatives, staff events and internal communications that contribute to a positive workplace culture in a hybrid and remote capacity.

IT Management:

• Oversee the onboarding and offboarding setup, including IT accounts and systems access.
• Manage laptop and inventory distribution, ensuring proper tracking and maintenance.
• Collaborate with the IT department to address technical issues and support employee IT needs.

Office Management:

• Oversee building vendor management and office facilities including the end-of-lease process for the New York office.
• Maintain the central filing system for PHR’s official records and other organizational materials, including office safety and knowledge of OSHA regulations.
• Ensure that office supplies and materials are stocked and organized.
• Other tasks assigned.

Qualifications of the Ideal Candidate

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 3-5 years of progressively responsible experience supporting human resources, office administration or people operations.
• Strong understanding of HR practices, policies, and employment laws.
• Excellent organizational and multitasking abilities.
• Effective communication and interpersonal skills.
• Detail-oriented with a high level of accuracy.
• Proficient in MS Office applications.
• HR certification (e.g., PHR, SHRM-CP) is a plus.
• Knowledge of HRIS systems (e.g. benefits, payroll, etc)

Salary and Benefits

This is a full-time position, with a 90-day probationary period, located in New York, New York with a hybrid work model (2-3x week in the office). Salary range is $70,000-75,000 and is commensurate with experience. PHR offers comprehensive employer-paid benefits, including medical, dental, disability, and life insurance, a retirement savings plan, and generous vacation.

• PHR offers comprehensive employer-paid benefits, including medical, dental, disability, and life insurance, a retirement savings plan, and generous vacation.

Physicians for Human Rights is an equal opportunity employer committed to inclusive hiring and dedicated to diversity in its work and staff. We recruit and hire without discrimination based on race, national origin, religion, gender, gender identity, sexual orientation, prior conviction, arrest history, disability, marital status, veteran status, or age.

Qualifications & Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 3-5 years of progressively responsible experience supporting human resources, office administration or people operations.
• Strong understanding of HR practices, policies, and employment laws.
• Excellent organizational and multitasking abilities.
• Effective communication and interpersonal skills.
• Detail-oriented with a high level of accuracy.
• Proficient in MS Office applications.