HR Admin Assistant

Saint Louis Job Corps Center; St. Louis (MO); On-site; USD 28,000 - 30,000; Full time

Job summary

Distinction, LLC seeks a Human Resources Administrative Specialist to support the HR Manager on the St. Louis Job Corps Center campus. You will handle typing, file management, benefits enrollment, payroll input, and employee inquiries, ensuring accuracy and timely processing.

The role requires 2-3 years of HR administrative experience, strong communication, and proficient Word and Excel skills. A valid driver's license is preferred to access site facilities and meetings.

Qualifications

• High School Diploma or HS Equivalency required.
• 2-3 years of HR administrative experience required.
• Proficient with word processing and spreadsheet software.

Responsibilities

• Perform administrative duties including typing, filing, dictation, greeting visitors, mail distribution, and coordinating meetings.
• Serve as liaison between HR Manager and department managers.
• Maintain personnel folders per company and labor standards, including audits and purges.
• Ensure benefits enrollments are processed timely and accurately.
• Input data into personnel systems and verify pay adjustments.
• Respond to employment verification requests.
• Answer employee questions on benefits and HR policies.
• Prepare training/workshop materials and binders.
• Proofread materials for accuracy and finalize documents.
• Maintain attendance, productivity, and meet deadlines.
• Assist with recruitment, onboarding, and new hire orientation.
• Maintain HR reports such as attendance and annual evaluations.

Skills

HR admin experience

Excellent communication

MS Word & Excel

Attention to detail

Education

High School Diploma or GED

Tools

MS Word

MS Excel

Job description

Distinction, LLC is a Mississippi-based business that oversees operation of the St. Louis Job Corps Center. We are looking for qualified applicants who are enthusiastic, energetic, and purpose-driven.

Working with at-promise youth on a Job Corps Center is both rewarding and fulfilling. We offer competitive pay and a positive work environment with opportunities for personal and professional growth and development.

About the role

Supports Human Resources Manager and performs a variety of administrative duties.

What you'll do

• Perform administrative duties to include typing, filing, dictation, receiving and routing visitors, sorting, and distributing department mail, etc. and arrange details of meetings, participants, agendas, etc.
• Act as liaison between Human Resources Manager and functional area department managers.
• Establish, monitor, and maintain personnel folders to include but not limited to creating, re-establishing, auditing, and purging of files in accordance with Company and Department of Labor standards and instructions.
• Ensure benefit enrollments are completed and accurately processed within established timeframes.
• Input information into personnel system in a timely manner and ensure accuracy of all pay adjustments.
• Respond to employment verification requests as required.
• Answer employee questions related to benefits, personnel policies, and other human resources matters.
• Gather materials to copy and sort into training/workshops binders.
• Proofread written material for accuracy, check for spelling, grammar, and punctuation errors.
• Produce quality work and complete assignments in a thorough, timely and accurate manner.
• Maintain appropriate personal attendance, accountability, and work productivity standards.
• Plan, prioritize, and organize assignments to meet established goals and deadlines.
• Assist with recruitment, onboarding, and new hire orientation activity.
• Maintain HR departmental reports such as attendance, annual evaluations, and as assigned.

Qualifications

• High School Diploma or High School Equivalency.
• Excellent written and verbal communication skills required.
• Must have 2-3 years of Human Resources administrative experience.
• Must possess computer skills and be proficient with word processing and spreadsheet software programs.
• Valid driver's license with an acceptable driving record, unless waived by management.

The pay range for this role is:

20 - 22 USD per hour (St. Louis JCC Main)