HR Admin

ibex; Pittsburgh (Allegheny County); On-site; USD 40,000 - 55,000; Full time

Job summary

IBEX seeks a Human Resources Administrator to support the HR department, maintaining confidentiality and aiding in essential HR operations. You will assist with payroll inquiries, benefits, recruitment, and compliance to help sustain a high-performing, employee-focused culture.

Ideal candidates have a Bachelor’s in HR/related field and 0–2 years of experience, with strong communication, attention to detail, and proficiency in MS Office and HRIS systems.

Qualifications

• Bachelor's degree in HR, psychology, business or related field.
• 0–2 years of experience in Human Resources.
• Professional experience in a call center environment is a plus.

Responsibilities

• Support onsite personnel in Operations, Training, Recruitment, Quality Assurance, and IT.
• Ensure adherence to IBEX policies and safety procedures.
• Maintain HRIS data and ensure files are complete and organized.
• Assist HRM with external requests (EEOC, unemployment, and other agencies).
• Assist with benefits administration at each location, including new hire and life event enrollment.
• Assist with Leaves of Absence management (FMLA and ADAAA).
• Assist with NEO preparation and facilitation.
• Answer payroll inquiries and escalate as needed.
• Participate in meetings to ensure HR compliance.

Skills

Communication skills

Interpersonal skills

Attention to detail

Multi-tasking

Time management

Education

Bachelor's degree in HR/Psychology/Business or related field

Tools

Excel

Word

PowerPoint

HRIS systems

Job description

The Human Resources Administrator contributes to the accomplishment of Human Resources practices and objectives that provide an employee-oriented, high performance culture that emphasizes quality, productivity and standards, goal attainment, and the development of a superior workforce. This position will provide administrative support to the HR department. The HR Administrator will assist the entire team in the efficient operation of the HR Office and all other projects as assigned. As with all human resources matters and functions, this position maintains appropriate levels of confidentiality and ensures functions are completed accurately and in a timely manner.

DUTIES AND RESPONSIBILITIES

• Support onsite personnel in Operations, Training, Recruitment, Quality Assurance, and IT.
• Ensure adherence to all IBEX policies and procedures as well as ensure that safety procedures are followed to safeguard the well-being of the entire workforce.
• Maintain HRIS data and ensure all files are complete and organized.
• Assist the HRM with external requests associated with EEOC, Unemployment and other governmental agencies.
• Work closely with the Corporate Benefits team to facilitate and assist with benefit administration at each location including the processing of new hire and life event benefit enrollment.
• Work in conjunction with leave administration team as well as department management in managing Leaves of Absence including those covered by FMLA and ADAAA.
• Assist with NEO preparation and facilitation.
• Answer and assist in basic payroll inquiries, escalating and investigating as necessary.
• Participate in weekly, monthly and quarterly meetings to ensure compliance in all areas of HR Management.

EDUCATION/EXPERIENCE

• Bachelor's Degree in Human Resources, Psychology, Business or other related field
• 0-2 years of experience in Human Resources.
• Professional experience in a call center environment a plus.

QUALIFICATIONS/SKILLS

• Ability to support the Mission and Core Values of IBEX and act as a role model for these values to all employees with The Company.
• Demonstrated knowledge of Human Resource subject matter including but not limited to Federal and Local Regulatory Laws and practices such as FMLA, ADAAA, OSHA, FLSA, ERISA, Worker's Compensation and Title VII laws, etc.
• Excellent communication, written and interpersonal skills.
• Acute attention to detail, problem solving and multi-tasking skills.
• Flexibility and adaptability to thrive in an ever changing environment and able to prioritize daily tasks to meet specified deadlines.
• Strong technical aptitude and expertise (Excel, Word, PowerPoint, HRIS systems).
• Must possess the ability to work effectively with minimal supervision and report in on all tasks as assigned.
• Must be willing to travel from one site to another (when necessary)

WORKING CONDITIONS

This role routinely uses standard office equipment such as computers, phones, photocopiers. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to point, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, and ability to adjust focus.

This is a full time position.

COMMITMENT TO ETHICS AND EQUAL EMPLOYMENT OPPORUNITY

IBEX is proud to be an equal employment opportunity employer. IBEX is committed to selecting, developing, and rewarding the best person for the job based on the requirements of the work to be performed and without regard to race, age, color, religion, sex, national origin, ancestry, citizenship, disability/handicap, marital status, veteran status, sexual orientation, pregnancy, genetic information, gender identity and expression, or any other basis protected by federal, state or local law.