Workplace & Office Coordinator

TerraFirma; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Equity

Relocation assistance

Job summary

TerraFirma in Austin is seeking an Office Operations Coordinator to keep the HQ running smoothly. You will manage day-to-day site operations, coordinate vendors, and oversee shipping, receiving, and IT provisioning.

You’ll also organize onboarding for new hires and support team events and off-sites. The role requires 3+ years in office operations, strong organization, and experience handling budgets and multiple tasks in a fast-paced startup environment.

Qualifications

• 3+ years in office management or operations.
• Experience managing vendors, budgets, and facilities with detail.
• Strong organization and ability to handle multiple urgent tasks.

Responsibilities

• Serve as the primary point of contact for HQ site operations.
• Coordinate vendors for cleaning, maintenance, repairs, and security.
• Own shipping/receiving, including packages and onsite deliveries.
• Maintain inventory for office and kitchen, keep spaces stocked.
• Plan and execute internal events including team lunches and off-sites.
• Manage end-to-end logistics for team off-sites (travel, venues, schedules).
• Procure and manage office IT equipment and inventory tracking.
• Ensure new hires have Day 1 workstation setup and access badges.
• Troubleshoot basic workplace issues and escalate as needed.
• Support leadership with ad-hoc admin tasks and calendars.

Skills

Office operations

Vendor management

Budgeting

IT equipment inventory

Event planning

Organization

Multitasking

Tools

Vendor management software

Job description

At TerraFirma, we’re redefining how the world moves earth for construction. Founded by former SpaceX engineers and backed by Kleiner Perkins and Bain Capital Ventures, TerraFirma is automating construction to make it faster, cheaper, and safer.

Our Story & Mission

At SpaceX, we were part of the teams that built the largest rocket in human history, launched the largest constellation of satellites ever made, and delivered connectivity to millions of people worldwide. What we learned was simple: infrastructure is everything.

At Starbase, the biggest barrier to launching missions to Mars was not building the rocket. It was how slow, expensive, and complex it was to build the infrastructure around it. We lacked buildings, roads, water, power, communications, and waste management, and constructing them took far more time and resources than it should have.

From a first-principles perspective, that doesn't make sense. It shouldn't be this hard or costly to create the foundations for progress. That’s when we realized something important: the same engineering mindset that enabled us to tackle space exploration and mass manufacturing could be applied to infrastructure. By bringing the principles of simplification, iteration, acceleration, and automation to construction, we can unlock a new era in how the world builds.

Accelerating infrastructure unlocks progress across every domain, creating a self-sustaining engine for tackling humanity’s toughest challenges. The innovations we develop on Earth will lay the groundwork for the technologies that one day make settlement on Mars possible.

Job Overview

You will be the person who makes our HQ work day to day. You will keep the space organized and stocked, coordinate vendors and repairs, manage shipping and receiving, and own IT procurement and equipment setup. You will also prepare the site for recruiting onsites and client tech demos and support team events and off-sites.

Responsibilities

• Serve as the primary point of contact for our HQ and coordinate day-to-day site operations
• Manage vendors across cleaning, maintenance, repairs, and security, and ensure issues are resolved quickly
• Own shipping and receiving, including package intake, outbound shipments, and onsite deliveries
• Maintain office and kitchen inventory, keep spaces stocked and organized, and run food programs for the team
• Plan and execute internal events including team lunches, recruiting onsites, and holiday celebrations
• Own end-to-end logistics for team off-sites including travel, venues, schedules, activities, and budgets
• Procure and manage office IT equipment including laptops, monitors, peripherals, and basic inventory tracking
• Ensure every new hire is set up on Day 1 with a ready workstation, access badges, and onboarding supplies
• Troubleshoot basic workplace and equipment issues and elevate quickly when needed
• Support leadership with ad-hoc administrative tasks and calendar coordination as required

Basic Qualifications

• 3+ years of experience in office management, workplace operations, or executive administration
• Demonstrated ability to manage vendors, budgets, and facility operations with high attention to detail
• Strong organizational skills with the ability to prioritize multiple high-urgency tasks in parallel
• Comfortable purchasing and managing IT equipment inventory and using modern collaboration tools
• Experience planning events or off-sites for 50+ people
• A high-agency, hands-on mindset with a “no task is too small” attitude

Preferred Skills & Experience

• Experience in a high-growth startup environment
• Experience supporting engineering, hardware, or operations teams
• Previous experience with IT procurement or basic IT support
• Familiarity with safety and compliance considerations in a mixed office and workshop environment

Additional Requirements

• Must be willing to work extended hours or weekends when needed to support critical events or deadlines
• Must be able to lift up to 25 lbs for handling deliveries and suppliesComfortable with working in a fast-paced startup environment
• Must be willing to relocate to Austin, TX if not within commuting distance

Compensation & Benefits

Base compensation will vary based on factors such as relevant experience and education. Salaries and leveling will be determined on a case-by-case basis if an offer is extended. Our total compensation package also includes equity in TerraFirma. Relocation packages are available to help cover moving costs, if applicable.