Business Operations Lead

Last Energy; Austin (TX); On-site; USD 140,000 - 210,000; Full time

Job summary

Last Energy in Austin, TX is seeking a Business Operations Lead to run the day-to-day operational backbone—vendors, facilities, insurance, compliance calendars, and office infrastructure—and to act as a right-hand to the leadership across a broad operational portfolio.

You will work across operations, IT, legal, finance, and security, balancing process-building with hands-on field work to keep the company running smoothly and support growth.

Qualifications

• 8+ years of experience in business operations or facilities operations.
• Proven vendor, service-provider, and facilities or real estate project management.
• Familiar with insurance, compliance calendars, and corporate renewals.
• Comfort overseeing IT policy, procurement, and physical security with specialist teams.
• Strong project management with multiple workstreams and stakeholders.
• Data-oriented, with experience building dashboards and tracking KPIs.
• Hands-on, resourceful, willing to do field work.
• Based in Austin, TX (or willing to relocate).

Responsibilities

• Lead weekly operations standup across ops, IT, compliance, and accounting.
• Oversee vendor management for corporate services, leases, travel, and related providers.
• Engage external providers for administrative projects, ensuring continuity with internal teams.
• Own insurance program and renewals with the legal team.
• Maintain compliance and renewal calendars for permits, licenses, facilities.
• Oversee IT policy, procurement, training, and security compliance.
• Coordinate with Head of Security on building security and access control.
• Lead space growth, real estate portfolio, and lease negotiations with legal.
• Improve approval matrices with legal and finance.
• Roll out new policies with legal/compliance; assist People Ops with onboarding.
• Oversee asset and equipment inventory with IT/manufacturing.
• Build dashboards to track operations KPIs, budgets, and inventories.
• Handle special projects and field work as needed.
• Manage event logistics for internal and external events.
• Support C-Suite as right-hand; take on other duties.

Skills

Vendor management

Project management

Dashboarding / KPI tracking

Data-driven

Field work

Stakeholder coordination

People ops coordination

Job description

Last Energy seeks a Business Operations Lead to run the day-to-day operational backbone of the company — vendors, facilities, insurance, compliance calendars, and office infrastructure. This role will act as a right-hand to leadership across a broad operational portfolio.

This role will work across operations, IT, legal, finance, and security to keep the company running smoothly, and must be comfortable with both process-building and hands-on field work.

Key Duties & Responsibilities

• Run the weekly operations standup (ops, IT, compliance, accounting) and own the office manager's task management
• Oversee the team coordinating vendor management: corporate services, office leases/facilities, travel vendors, and related providers
• Spin up and directly manage external service providers for administrative projects, ensuring continuity in transfers between service providers or internal teams
• Own the insurance program and program renewals in partnership with the legal team
• Maintain the non-legal corporate compliance calendar and renewal calendar (permits, licenses, facilities-related filings)
• Oversee IT on policy drafting, hardware/software procurement, training, and compliance
• Work with the Head of Security to maintain building security for office spaces, visitor management, safety protocols, and access control
• Lead space growth planning and the real estate portfolio, including lease negotiation (in partnership with legal) and space build-out
• Partner with legal and finance to improve approval matrices and controls
• Partner with legal/compliance to roll out new policies and procedures
• Partner with People Ops on new hire logistics, including desk setup and building access
• Oversee physical asset and equipment inventory in partnership with IT and manufacturing teams
• Build and maintain dashboards to track operations KPIs, project budgets, and equipment inventories
• Oversee special projects as needed; must be comfortable with field work and getting hands dirty
• Own event logistics for both internal and external-facing events
• Act as right hand to the C-Suite, supporting other duties as assigned
• Other duties as assigned

Qualifications

• 8+ years of experience in business operations, office/facilities operations, or a similar function, ideally in a high-growth environment
• Proven experience managing vendors, service providers, and facilities or real estate projects
• Familiarity with insurance programs, compliance calendars, and corporate renewals
• Comfort overseeing IT policy, procurement, and physical security in partnership with specialist teams
• Strong project management skills; able to coordinate many workstreams and stakeholders simultaneously
• Data-oriented; experience building dashboards and tracking operational KPIs
• Hands‑on, resourceful, and willing to do field work when needed
• Based in Austin, TX (or open to relocation)