HQ Office & Operations Coordinator

Pet Paradise; Jacksonville (FL); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Pet Day Camp Discount

Pet Boarding Discount

Vet Care Discounts

Paid Time Off

401(k) with Match

Health/Dental/Vision Insurance

DailyPay

Adoption Assistance

Fitness Reimbursement

Employee EAP

Job summary

Pet Paradise is seeking a dedicated Office Assistant to join our headquarters team in Jacksonville, FL. This role supports the Executive Management Team with scheduling, travel coordination, and daily office operations, ensuring a smooth, customer-focused work environment.

You will manage front desk activities, handling calls, mail, purchases, facilities, and onboarding support for new hires. A strong communicator with organized, detail-oriented habits will thrive in our fast-growing, pet-loving

Qualifications

• 3+ years of work experience performing administrative tasks in a professional office environment.
• Associate's degree preferred (Business Admin, Office Management, or related).
• Working knowledge of Microsoft Office 365 suite (Outlook emphasized).
• Basic level understanding of IT and office equipment.

Responsibilities

• Perform administrative, clerical, and organizational support activities in a professional environment.
• Greeting visitors and handling inbound/outbound calls and mail communications.
• Negotiating purchases of office supplies and equipment per policy and budget.
• Managing facilities, access keys, inventory, kitchen, and reception duties; liaison with building management.
• Coordinating catering, menus, budgets, and day-of logistics.
• Maintaining office areas, equipment layout, décor, and housekeeping.

Skills

Prioritization

Multitasking

Communication

Decision making

Education

Associate's degree preferred

Tools

Microsoft Office 365

Outlook

IT basics

Job description

Pet Paradise is seeking a dedicated Office Assistant to join our headquarters team in Jacksonville, FL. This role supports the Executive Management Team with scheduling, travel coordination, and daily office operations, ensuring a smooth, customer-focused work environment.

You will manage front desk activities, handling calls, mail, purchases, facilities, and onboarding support for new hires. A strong communicator with organized, detail-oriented habits will thrive in our fast-growing, pet-loving