Facilities Operations & Admin Coordinator

University of California - Irvine; Irvine (CA); On-site; USD 61,000 - 72,000; Full time

Benefits offered by this job

Medical insurance

Retirement savings plans

Discounts and perks

Job summary

University of California, Irvine's Student Housing Department seeks an administrative support specialist for the Facilities Operations and Capital Planning team. Under supervision, you will manage electronic lock/key systems, coordinate with Facilities Management, vendors and residents, and assist with requisitions, expense tracking and invoice auditing.

You will build strong client relations in a dynamic environment, prioritize tasks, and help develop efficient processes while supporting a

Qualifications

• Follow UC Principles of Community and act with integrity.
• Take initiative, work independently, and manage time effectively.
• Communicate clearly with diverse stakeholders.
• Demonstrate problem-solving and organisational skills.
• Operate PC software (word processing, spreadsheets, databases, email).
• Possess a valid California driverlicense and drive as needed.

Responsibilities

• Operate electronic lock/key system hardware/software and coordinate with Facilities Management, vendors and residents.
• Prepare requisitions for purchase orders; track expenses and audit invoices.
• Provide heavy client relations support to residents, faculty, guests, vendors and staff.
• Adapt to changing priorities and work both independently and on multiple projects.

Skills

Follow conduct to UC Principles of the

Tools

MS Word

MS Excel

PC & Email

Job description

University of California, Irvine's Student Housing Department seeks an administrative support specialist for the Facilities Operations and Capital Planning team. Under supervision, you will manage electronic lock/key systems, coordinate with Facilities Management, vendors and residents, and assist with requisitions, expense tracking and invoice auditing.

You will build strong client relations in a dynamic environment, prioritize tasks, and help develop efficient processes while supporting a