HR Operations Coordinator (Temporary)

University-of-California,-Irvin; Irvine (CA); On-site; USD 64,000 - 65,000; Full time

Benefits offered by this job

Parking information

Job summary

University of California, Irvine is seeking an HR/AP Office Administrator to manage daily HR and accounts payable operations, including inbox management, purchasing, reimbursements, personnel files, directories, and intranet updates.

The role coordinates HR transactions and onboarding, UCPath processing, employee end-date tracking, payroll/HR support, and new hire documentation. It also serves as the Departmental Time Administrator (DTA), handling TRS timekeeping and payroll submissions.

Qualifications

• Strong organizational and administrative skills with attention to detail.
• Excellent written and verbal communication and customer service.
• Ability to handle confidential information with discretion and independent judgment.
• Proficiency with Microsoft Office and ability to learn HR/payroll systems.
• Ability to read, write, and follow English instructions.

Responsibilities

• Manage daily AP/HR office operations, including shared inboxes, purchasing, reimbursements, personnel files, directories, and intranet updates.
• Coordinate HR transactions and onboarding, UCPath processing, employee end-date tracking, payroll/HR support, and new hire documentation.
• Serve as Departmental Time Administrator (DTA), ensuring TRS timekeeping, approvals, schedules, and payroll submissions.
• Support faculty and staff recruitment, including job postings, phone screenings, interview scheduling, candidate communications, and campus visit logistics.
• Provide administrative support to the AP/HR team, resolving operational issues and adapting to changing priorities.

Skills

Organizational skills

Communication skills

Discretion with confidential info

MS Office proficiency

English proficiency

Tools

Microsoft Office

Job description

University of California, Irvine is seeking an HR/AP Office Administrator to manage daily HR and accounts payable operations, including inbox management, purchasing, reimbursements, personnel files, directories, and intranet updates.

The role coordinates HR transactions and onboarding, UCPath processing, employee end-date tracking, payroll/HR support, and new hire documentation. It also serves as the Departmental Time Administrator (DTA), handling TRS timekeeping and payroll submissions.