House Manager / Personal Assistant

Trivium; Town of Florida (NY); On-site; USD 22,000 - 33,000; Part time

Job summary

A Miami-based couple seeks a dependable Personal Assistant / House Manager to keep their home and daily life running smoothly in person at their residence.

You will handle shopping, packing, travel itineraries, schedules, and coordinate with cleaners and vendors to maintain an organized home.

This role requires 2+ years of relevant experience, discretion, and a proactive approach; must be physically present in Miami and legally eligible to work in the U.S.

Qualifications

• 2+ years in a house manager, personal assistant, or high-touch service role.
• Proactive, detail-oriented, and able to anticipate needs.
• Reliable, discreet and comfortable in a private home.
• Conversational English with valid driver's license and reliable vehicle.

Responsibilities

• Keep the home organized day to day: tidying after meals, resetting rooms, light cleaning as the day goes on.
• Organize closets, pantry and storage; manage laundry and packing/unpacking.
• Grocery shopping and restocking household essentials.
• Prepare coffee, smoothies and approx. one light meal per day; meals from a service for other meals.
• Oversee cleaners, vendors and deliveries when on site.
• Send a short morning message with the day's schedule; book meetings and appointments as requested.
• Make restaurant and activity reservations; plan end-to-end travel; run errands.

Skills

2+ years experience in house manager/p

Proactive and detail-oriented

Discreet and trustworthy

Conversational English

Job description

Personal Assistant / House Manager (In Person — Miami, FL)

About the role

A Miami-based couple is looking for a dependable, highly organized Personal Assistant / House Manager to keep their home and daily life running smoothly. This is a hands-on, in-person role for someone who anticipates needs before being asked — you notice the empty fridge, the messy closet, the trip next week with no plan, and you handle it.

Schedule & compensation

• In person at the residence in Miami, Monday–Friday, approx. 12:00pm–4:00pm (~4–5 hrs/day, ~20 hrs/wk)
• Flexibility to start earlier or stay later on occasion, plus weekend availability by phone for occasional requests
• $2,000–$3,000 per month, plus performance bonuses
• Start date: October
  

What you'll do

Household management

• Keep the home organized day to day: tidying after meals, resetting rooms, light cleaning as the day goes on (no deep cleaning)
• Organize closets, pantry and storage; clear out expired food; manage laundry, packing and unpacking
• Grocery shopping and restocking household essentials
• Prepare coffee, smoothies and approximately one light meal per day (other meals come from a meal-prep service)
• Oversee cleaners, vendors and deliveries when they are on site
  

Personal assistance

• Send a short morning message with the day's schedule
• Book meetings and appointments on request (simple scheduling — no negotiating or complex correspondence)
• Make restaurant and activity reservations
• Plan travel end to end for last-minute trips: flights, packing done in advance, and a full itinerary with dinners and activities
• Run errands: pickups and drop-offs, coffee and lunch runs, returns and exchanges, buying and wrapping gifts

Who you are

• 2+ years in a house manager, personal assistant, household staff, hospitality or high-touch service role
• Genuinely proactive and type-A: you think two steps ahead, plan early, and never leave things to the last minute
• Reliable and physically present — when something is needed, you go get it rather than outsourcing it to a delivery app
• Discreet, trustworthy and comfortable in a private home
• Detail-obsessed about order, tidiness and how a home looks and feels
• Conversational English, valid driver's license and reliable vehicle, and legally authorized to work in the U.S.
• Based in Miami or able to commute there daily