House Manager / Personal Assistant

❤️ About Poppy AI; Edgewater (CO); On-site; USD 22,000 - 33,000; Part time

Benefits offered by this job

Performance bonuses

Job summary

Poppy AI in Miami seeks a dependable Personal Assistant / House Manager to keep a private residence running smoothly. This in-person, proactive role requires anticipating needs and coordinating daily tasks within a close-knit household.

Work Monday–Friday, about 4–5 hours daily (roughly 20 hrs/week), with occasional earlier starts and weekend availability by phone. Compensation ranges from $2,000 to $3,000 per month, plus performance bonuses, start date October.

Qualifications

• 2+ years in a house manager, personal assistant, household staff, hospitality or high-touch service role.
• Genuinely proactive and type-A: you think two steps ahead, plan early.
• Reliable and physically present during assigned hours.
• Discreet, trustworthy and comfortable in a private home.
• Detail-obsessed about order, tidiness and how a home looks and feels.
• Conversational English, valid driver's license and reliable vehicle, legally authorized to work in the U.S.
• Based in Miami or able to commute there daily.

Responsibilities

• Keep the home organized day to day: tidying after meals, resetting rooms, light cleaning as the day goes on.
• Organize closets, pantry and storage; clear out expired food; manage laundry, packing and unpacking.
• Grocery shopping and restocking household essentials.
• Prepare coffee, smoothies and approximately one light meal per day; other meals via meal-prep service.
• Oversee cleaners, vendors and deliveries when they are on site.
• Send a short morning message with the day's schedule.
• Book meetings and appointments on request (simple scheduling).
• Make restaurant and activity reservations.
• Plan travel end to end for last-minute trips: flights, packing, and full itinerary.
• Run errands: pickups and drop-offs, coffee and lunch runs, returns and exchanges, gifts.

Skills

Proactive and organized

Reliability

Discretion

Detail-oriented

Conversational English

Driver's license

Job description

Personal Assistant / House Manager (In Person — Miami, FL)

About the role

A Miami-based couple is looking for a dependable, highly organized Personal Assistant / House Manager to keep their home and daily life running smoothly. This is a hands-on, in-person role for someone who anticipates needs before being asked — you notice the empty fridge, the messy closet, the trip next week with no plan, and you handle it.

Schedule & compensation

• In person at the residence in Miami, Monday–Friday, approx. 12:00pm–4:00pm (~4–5 hrs/day, ~20 hrs/wk)
• Flexibility to start earlier or stay later on occasion, plus weekend availability by phone for occasional requests
• $2,000–$3,000 per month, plus performance bonuses
• Start date: October
  

What you'll do

Household management

• Keep the home organized day to day: tidying after meals, resetting rooms, light cleaning as the day goes on (no deep cleaning)
• Organize closets, pantry and storage; clear out expired food; manage laundry, packing and unpacking
• Grocery shopping and restocking household essentials
• Prepare coffee, smoothies and approximately one light meal per day (other meals come from a meal-prep service)
• Oversee cleaners, vendors and deliveries when they are on site
  

Personal assistance

• Send a short morning message with the day's schedule
• Book meetings and appointments on request (simple scheduling — no negotiating or complex correspondence)
• Make restaurant and activity reservations
• Plan travel end to end for last-minute trips: flights, packing done in advance, and a full itinerary with dinners and activities
• Run errands: pickups and drop-offs, coffee and lunch runs, returns and exchanges, buying and wrapping gifts

Who you are

• 2+ years in a house manager, personal assistant, household staff, hospitality or high-touch service role
• Genuinely proactive and type-A: you think two steps ahead, plan early, and never leave things to the last minute
• Reliable and physically present — when something is needed, you go get it rather than outsourcing it to a delivery app
• Discreet, trustworthy and comfortable in a private home
• Detail-obsessed about order, tidiness and how a home looks and feels
• Conversational English, valid driver's license and reliable vehicle, and legally authorized to work in the U.S.
• Based in Miami or able to commute there daily