Hourly Pooled -Project Assistant

University of Washington; Laramie (WY); On-site; USD 20,664,000 - 30,307,000; Part time

Job summary

University of Wyoming is seeking a Part-time Project Assistant to support campus-based partnership initiatives. The role coordinates projects and events, communicates with district and university partners, manages timelines and logistics, and maintains records to support implementation and evaluation of WSUP activities.

The successful candidate will help draft communications, assist with data collection and reporting, and ensure smooth operations across multiple projects throughout the academic

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects, priorities, and deadlines.
• Ability to work independently and demonstrate initiative.
• Strong attention to detail and follow-through.
• Ability to establish and maintain positive working relationships with a variety of individuals and organizations.
• Proficiency with common office technology (MS Office or Google Workspace).

Responsibilities

• Coordinate planning and implementation of assigned WSUP projects and initiatives.
• Develop and maintain project timelines, calendars, tasks, and deliverables.
• Monitor progress and follow up with partners and participants.
• Coordinate multiple projects and activities throughout the academic year.
• Maintain organized project documentation and records.
• Identify logistical challenges and address them with leadership and partners.
• Coordinate engagement with school districts and education partners.
• Support events and logistics, including registrations, venues, catering, and materials.
• Draft communications and outreach materials and maintain online content.
• Assist with surveys, evaluations, and data collection and prepare routine reports.

Skills

Organization

Time management

Communication

Multitasking

Independence

Attention to detail

Relationship building

MS Office / Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Join Our Campus Community!

Thank you for your interest in joining the University of Wyoming.Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

At the University of Wyoming , we are committed to creating a supportive and enriching workplace.

JOB TITLE:

Part time Project Assistant

JOB PURPOSE:

The position will coordinate projects and events, communicate with partners, manage timelines and logistics, maintain records and data, and support the implementation and evaluation of Partnership activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Project and Program Coordination

• Coordinate the planning and implementation of assigned WSUP projects and initiatives.
• Develop and maintain project timelines, calendars, task lists, and deliverables.
• Monitor project progress and follow up with partners and participants.
• Coordinate multiple projects and activities throughout the academic year.
• Maintain organized project documentation and records.
• Identify logistical challenges and work with the Executive Director and partners to address them.

School District and Partner Engagement

• Communicate with WSUP member school districts and education organization partners.
• Coordinate participation of school districts, UW faculty and staff, students, and other partners in WSUP activities.
• Serve as a point of contact for routine questions and requests.
• Maintain current partner contact information and participation records.
• Support activities designed to strengthen connections between the University of Wyoming and Wyoming schools.

Events and Special Initiatives

• Coordinate WSUP events and special initiatives, including the annual District Residency Connections Fair.
• Coordinate registration, scheduling, communications, facilities, catering, materials, and other event logistics.
• Communicate with participating school districts, UW programs, and education organizations.
• Provide event-day coordination and post-event follow-up.
• Assist with participant feedback, evaluation, and reporting.

Communications and Outreach

• Draft and distribute WSUP announcements, invitations, newsletters, reminders, and other communications.
• Develop informational and outreach materials.
• Maintain WSUP web and/or social media content, as assigned.
• Coordinate communications with member districts and University stakeholders.
• Help promote WSUP opportunities and activities to school districts and University audiences.

Data, Documentation, and Reporting

• Maintain databases, spreadsheets, contact lists, participation records, and project files.
• Collect and organize information related to WSUP programs and activities.
• Assist with surveys, evaluations, and other data-collection activities.
• Prepare routine reports, summaries, presentations, and other materials.
• Track project activities, outcomes, and accomplishments.

Administrative and Financial Support

• Assist with purchasing, invoices, reimbursements, contracts, and other routine financial processes related to WSUP activities.
• Monitor project-related expenditures and maintain appropriate documentation.
• Assist with grant-related activities and reporting, as assigned.
• Coordinate meeting schedules, agendas, minutes, and follow-up activities.

MINIMUM QUALIFICATIONS:

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects, priorities, and deadlines.
• Ability to work independently and demonstrate initiative.
• Strong attention to detail and follow-through.
• Ability to establish and maintain positive working relationships with a variety of individuals and organizations.
• Proficiency with common office technology, including Microsoft Office or Google Workspace.
• Ability to maintain accurate records and manage information effectively.

DESIRED QUALIFICATIONS:

• Experience coordinating projects, programs, events, or initiatives.
• Experience working with K–12 schools, school districts, higher education, or education organizations.
• Experience with event planning and logistics.
• Experience with databases, spreadsheets, surveys, or program evaluation.
• Experience coordinating multiple stakeholders and competing deadlines.
• Familiarity with Wyoming's K–12 education system.

WORK LOCATION:

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work and perform essential job functions on campus, understanding our location is at 7,220 feet above sea level.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliancewith the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email [e-mail] .

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website .

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/