Hourly - Administrative Assistant

UT Tyler; Austin (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

The University of Texas System Administration in Austin seeks a general administrative support specialist focusing on data entry and records management. You will handle secured databases, digitize documents, and assist with mailings, collaborating with team members to ensure smooth operations.

Required is a high school diploma or GED, basic MS Office skills, and strong written and verbal communication. This role is on-site at the UT System Administration office in Austin.

Qualifications

• High school diploma or GED required.
• Basic computer skills and experience with Microsoft Office.
• Strong communication and organizational abilities.

Responsibilities

• Data entry of sensitive information into secured databases.
• Digitization and scanning of documents for electronic files.
• Logistic preparation for electronic mailings.
• Other related administrative tasks as assigned.

Skills

Strong communication

Strong organizational

Team collaboration

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Office of External Affairs, Communications and Advancement Services

About Us

For more than 140 years, The University of Texas System has improved the lives of Texans — and people all over the world — through education, health care, and research. The System consists of nine academic institutions, four health institutions, and The University of Texas System Administration. The institutions of the UT System employ more than 160,000 faculty, health care professionals, researchers, support staff, and student workers.

The UT System Administration is primarily based in Austin, Texas. It supports the missions of the System’s thirteen institutions by providing financial, legal, planning, purchasing, government relations, communications, development, and other central services. Serving a growing state, the UT System Administration strives to provide a welcoming, supportive work environment that embraces different perspectives - not only because it enables the organization to be stronger, creative, and thoughtful, but because it is the right thing to do. To that end, UT System Administration embraces state laws on military and former foster children employment preferences.

Purpose of Position

Provide general administrative support with a heavy emphasis on data entry and records management.

Essential Functions

• Data entry of sensitive information into secured databases.
• Assist with digitization and scanning of documents for electronic files.
• Assist with logistic preparation for electronic mailings.
• Other related administrative tasks as assigned.

Knowledge, Skills & Abilities

• Strong communication skills, both verbal and written.
• Strong organizational skills, capable of managing multiple tasks efficiently.
• Ability to adapt and work collaboratively with team members.

Required Qualifications

• High school diploma or GED
• Basic computer skills and experience with Microsoft Office suite

Preferred Qualifications

• Previous experience in office setting.

Working Conditions

• Repetitive use of a keyboard at a workstation

A background check will be conducted on candidates under final consideration. The background check may include any or all of the following: criminal history check, prior employment verification, education verification, professional references check, and motor vehicle records check. Background checks are conducted by third-party vendors. Upon request form the third-party vendor, candidates under final consideration must provide the required information for the background checks to be completed.

EO/AA Statement

The University of Texas System Administration is committed to providing equal employment opportunity for all qualified applicants and employees in all terms and conditions of employment. U. T. System will provide equal employment opportunity to all qualified persons and will not discriminate on the basis of race, color, sex, sexual orientation, gender identity/expression, pregnancy, religion, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal or state laws.

For information on accommodations for individuals with disabilities, please contact the Office of Talent and Innovation at [e-mail] .