Hotel Sales & Events Coordinator — Guest Focus

Hyatt Regency; Coral Gables (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Free room nights

Medical, Prescription, Dental and Vet?

401K with company match

Paid Vacation, sick days, new child..

Tuition Reimbursement

Job summary

Hyatt Regency Coral Gables is seeking a Sales & Events Coordinator to support the Sales & Events team with administrative, sales, and event planning duties, helping bring hotel events to life. You will coordinate site visits, client tours, proposals, contracts, and BEOs, while communicating details to Operations, Banquets, Culinary, and Front Office teams to ensure flawless execution.

With strong organizational and guest‑focused service skills, you will manage calendars, room blocks, and

Qualifications

• Previous experience in hospitality, catering, conference services, or administrative support (hotel experience preferred).
• Strong organizational skills and attention to detail.
• Excellent communication and customer service abilities.
• Proficiency in Microsoft Office; experience with hotel systems a plus (Delphi/FDC, Opera, CI/TY, etc.).
• Ability to multitask and thrive in a fast-paced environment.

Responsibilities

• Respond to sales inquiries, prepare proposals, and assist with contracts.
• Coordinate site visits, client tours, and welcome amenities.
• Support Event Managers with Banquet Event Orders (BEOs), event diagrams, guarantees, and billing details.
• Communicate event details to Operations, Banquets, Culinary, and Front Office teams.
• Serve as an on-site contact for smaller meetings or events when needed.
• Ensure accuracy and timely distribution of all event documents.
• Manage calendars, distribute departmental communication, and prepare presentations.
• Assist with group room block setup, pickup reports, and reservation lists.
• Coordinate ordering of supplies, printing, collateral, and promotional materials.
• Maintain and update Hyatt Envision.

Skills

Hospitality experience

Organizational skills

Communication skills

Multitasking

Proficiency with hotel systems

Tools

Microsoft Office

Delphi/FDC

Opera

CI/TY

Job description

Hyatt Regency Coral Gables is seeking a Sales & Events Coordinator to support the Sales & Events team with administrative, sales, and event planning duties, helping bring hotel events to life. You will coordinate site visits, client tours, proposals, contracts, and BEOs, while communicating details to Operations, Banquets, Culinary, and Front Office teams to ensure flawless execution.

With strong organizational and guest‑focused service skills, you will manage calendars, room blocks, and