Hotel Sales Coordinator & Office Assistant

TPG Hotels & Resorts; Traverse City, Northern (MI, KY); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health, Dental and Vision Insurances

Disability Insurances

Life Insurance

401(k) Retirement Plan

Paid Time Off, Vacation and Holidays

Employee Assistance Program

Hotel discounts

Job summary

Hotel Indigo Traverse City, part of the TPG Hotels & Resorts portfolio, seeks an organized and professional Hotel Sales & Office Coordinator to support group sales, reservations, billing, and hotel administration. This on-site role acts as a main contact for group clients and collaborates with the General Manager, Accounting/HR, and the sales team.

The position requires experience with hotel systems and MS Office, strong organizational and customer-service skills, and the ability to manage

Qualifications

• Experience with hotel property management systems is required.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Strong organizational, communication, and customer-service skills.
• Excellent accuracy and attention to detail.
• Ability to work independently, manage multiple priorities, and meet deadlines.

Responsibilities

• Respond to group inquiries and provide timely, professional follow-up.
• Create and manage group room blocks, reservations, rooming lists, rates, and special requests.
• Monitor group pickup, cutoff dates, deposits, and payment deadlines.
• Coordinate group billing instructions, charge routing, invoices, and final payments.
• Research and resolve billing questions or discrepancies.
• Maintain accurate group files, client correspondence, and reservation records.
• Provide basic administrative support to the General Manager, Accounting/HR office, and executive team.
• Assist with reports, spreadsheets, filing, data entry, correspondence, and special projects.
• Communicate group details and changes to the appropriate hotel departments.

Skills

Organizational skills

Communication

Customer service

Attention to detail

Independent work

Time management

Education

High school diploma

Tools

Microsoft Office

Job description

Hotel Sales Coordinator & Office Assistant

Job Category: Sales & Marketing

Requisition Number: HOTEL002867

• Posted : September 19, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Traverse City, MI 49684, USA

Description

Hotel Sales & Office Coordinator

Hotel Indigo Traverse City is seeking an organized and professional Hotel Sales & Office Coordinator to support group sales, reservations, billing, and general hotel administration. This on-site position serves as a key point of contact for group clients and works closely with the General Manager, Accounting/HR office, sales team, and hotel operations.

Key Responsibilities

• Respond to group inquiries and provide timely, professional follow-up.
• Create and manage group room blocks, reservations, rooming lists, rates, and special requests.
• Monitor group pickup, cutoff dates, deposits, and payment deadlines.
• Coordinate group billing instructions, charge routing, invoices, and final payments.
• Research and resolve billing questions or discrepancies.
• Maintain accurate group files, client correspondence, and reservation records.
• Provide basic administrative support to the General Manager, Accounting/HR office, and executive team.
• Assist with reports, spreadsheets, filing, data entry, correspondence, and special projects.
• Communicate group details and changes to the appropriate hotel departments.

Qualifications

• Previous experience using a hotel property management system is required.
• Experience with hotel reservations, group sales, billing, front office operations, or administrative support is preferred.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Strong organizational, communication, and customer-service skills.
• Excellent accuracy and attention to detail.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Professional demeanor and discretion when handling confidential guest, employee, and financial information.
• High school diploma or equivalent required.

This is an on-site position that will primarily work during normal business hours, with flexibility based on group activity and hotel needs.

Working Conditions & Physical Effort:

Physical work is a primary part of many of our hotel and resort jobs. Physical requirements include extended standing and walking, climbing, bending, reaching, pulling, pushing, kneeling, and lifting to 50 lbs. Some work is performed in an interior hotel environment with equipment and machines.

Benefits for Full Time employees may include:

• Health, Dental and Vision Insurances
• Disability Insurances
• Supplemental Life Insurances
• Identity Theft Protection
• Flexible Spending Accounts
• 401(k) Retirement Plan
• Paid Time Off, Vacation and Holidays
• Employee Assistance Program
• AMAZING HOTEL DISCOUNTS to any property in the TPG portfolio and MUCH MORE!

*Benefits vary by location*

Part-Time Benefits Also Available!

EEO/VET/DISABLED

Qualifications

Behaviors

Preferred

Detail Oriented

: Capable of carrying out a given task with all details necessary to get the task done well

Dedicated

: Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

Flexibility

: Inspired to perform well when granted the ability to set your own schedule and goals

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.