Hotel Group Sales Coordinator

Hilton Garden Inn - Outer Banks/Kitty Hawk; Kitty Hawk (NC); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Paid vacation

Medical/Dental/Vision plans

401K plan with company match

Team member travel program

Paid holidays

Job summary

Hilton Garden Inn Outer Banks/Kitty Hawk seeks a Hotel Group Sales Coordinator to support wedding sales coordination and tour & travel account activity. The role emphasizes meticulous documentation, lead management, and high-touch client service in a full-time, year-round capacity, with weekends and evenings required.

Reports to: Director of Sales/Sales Manager. Competitive benefits include medical/dental/vision, 401K, paid holidays, vacation, and a team member travel program.

Qualifications

• Outgoing, social and self-driven personality required for client-facing interactions.
• Strong customer service mindset with attention to detail in all documentation.

Responsibilities

• Coordinate wedding events from start to finish to ensure a seamless client experience.
• Support tour & travel accounts with timely responses and accurate information.
• Maintain accurate client records and update internal systems.
• Assist in driving revenue through meticulous lead management and follow-up.
• Provide reporting support to sales leadership and assist with office duties as needed.

Skills

Outgoing personality

Customer service

Detail oriented

English proficiency

Tools

MS Office

Job description

JOB DESCRIPTION: The Hotel Group Sales Coordinator supports the sales department with a dual focus on wedding sales coordination and tour & travel account support. This role provides administrative structure, ensures seamless communication between clients and internal departments, and assists in driving revenue through accurate documentation, lead management, and high-touch client service. This is a full-time, year round position. Weekends and evenings are required. Reports to: Director of Sales/Sales Manager

COMPANY BENEFITS:

• Salary: $38,000 (Annually)
• Performance based commissions determined by monthly budget
• Paid Vacation/Birthday after 1 year
• Paid Holidays (Easter, Thanksgiving, Christmas)
• Medical, Dental, and Vision plans
• 401K Plan - Company matches up to 3%
• Team Member Travel Program - highly discounted rates at Hilton Brand hotels
• YMCA Corporate Discount
• Seasonal Bonuses
• Continued Education Sponsor - Employees can earn Hospitality & Tourism certificates at local Community College
• Employee Recognition and Appreciation Program
• Employee Meal Program and Meal Discounts
• Eligible for Monthly Gas Allowance

ESSENTIAL SKILLS AND RESPONSIBILITIES:

• Outgoing, social, self-driven personality and can work with minimal supervision.
• Computer experience is a must. Must be familiar with MS Office and computer savvy.
• Ability to adapt to an ever changing environment, working well under pressure.
• Very detailed, accurate, and meticulous in updating client information.
• Must have a detailed understanding of the property, selling the benefits and amenities of the hotel.
• Customizing the client’s needs and wants while maximizing revenue.
• Coordinating events from beginning to end ensuring a seamless, perfect client experience.
• Contacting clients after scheduled booking/function to ensure guest satisfaction and to solicit repeat business.
• Ensure all incoming calls are answered within 3 rings with proper greetings and proper phone etiquette.
• Create action plans that are successful in gaining new leads.
• Adheres to deposit and payment policy according to type of event. Keeps all A/R up to date.
• Enforcing deposit policy on all events.
• Welcome group contacts upon arrival and ensuring their total and complete satisfaction.
• Networking within the community and being a presence. Regular attendance at local business area meetings, trade shows, ribbon cuttings, and seminars required.
• Maximizing guest room rates, meeting room rental, function space, and other hotel services.
• Conducting tours of the hotel and banquet facilities.
• Assist DOS - filing, data entry, and preparing BEO’s for each week to be distributed to each department, etc.
• Marketing - managing the Facebook/Instagram pages and Pier House event websites.
• Keeps up-to-date and relevant knowledge of our competitors.
• Being heavily involved in group’s arrivals, anticipating needs to ensure smooth arrival. Do not make promises that cannot be met.

JOB RELATED REQUIREMENTS:

• Weekends and evenings are required.
• Ability to effectively deal with customers both on site and over the telephone who may require a high level of patience. Use tact and diplomacy to resolve complaints and defuse anger.
• Basic mathematical and calculator skills.
• Ability to listen effectively, speak, read and write English clearly.
• Ability to operate office equipment such as photocopier, fax machine, and multi-line telephone.
• Ability to access and accurately input information into a computer system.
• Ability to stand, walk, sit, climb stairs, and occasionally lift (up to 50lbs) or carry items.
• Compliance with hotel grooming and uniform policies.

GUEST RELATIONS:

• Be readily available/approachable for all guests.
• Take proactive effort when dealing with guest concerns..
• Extend professionalism and courtesy to guests at all times.

Other Requirements

• The hotel operates 7 days a week, 24 hours a day. Schedules must accommodate fluctuating business demands and associates, may be asked to work shifts other than those they prefer or normally work.
• Carry out all reasonable requests by leadership team.
• Comply with department uniform and appearance standards.
• Must be capable of how to read, write, and speak English fluently.

OBX Resort, LLC DBA Hilton Garden Inn is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, sexual orientation, political belief, or disability.