Hotel Office Administrator

The Graduate Hotel by Hilton - Tempe; Tempe (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

Graduate by Hilton Tempe in Tempe, Arizona is seeking a detail-oriented Hotel Office Administrator. This full-time role supports administrative, accounting, payroll, and team-member functions to keep operations running smoothly.

Ideal candidates hold a Bachelor's degree in Hotel Management or Business Administration (or equivalent) with 2+ years in hotel admin or office roles and strong Microsoft Office skills. Competitive pay and benefits await.

Qualifications

• Bachelor's degree or equivalent experience in related field.
• 2+ years in hotel administration, accounting, or office roles.
• Proficient with Microsoft Office suite.

Responsibilities

• Maintain reports, process invoices, and manage schedules.
• Assist with onboarding, payroll, and timekeeping processes.
• Coordinate with vendors and monitor inventory.
• Support daily operations and confidential records.

Education

Bachelor's degree in Hotel Management / Business Administration or equivalent experience

Tools

Microsoft Office

Job description

Graduate by Hilton Tempe in Tempe, AZ is looking for an organized, detail-oriented professional who enjoys supporting both people and operations. In this full-time role, you'll help keep our hotel running smoothly by supporting administrative, accounting, payroll, and team member functions that make a difference every day. Is this you? If so, become our Hotel Office Administrator and join a supportive team where your work is valued and your career can grow!

WHAT'S IN IT FOR YOU?

At Graduate by Hilton Tempe, we know that great hotels are built by great people. That's why we strive to create an environment where team members feel supported, respected, and set up for success.

But what do we offer to really ensure that you have a thriving, successful career?

As our Hotel Office Administrator, you'll receive competitive pay and access to a variety of benefits and perks designed to support our team.

GET TO KNOW GRADUATE BY HILTON TEMPE

At Graduate by Hilton Tempe, you'll be part of a one-of-a-kind hotel that blends the rich history of Tempe, the spirit of Arizona State University, and the welcoming charm of the local community. From its thoughtfully designed interiors filled with college nostalgia to its prime location across from ASU and the iconic Gammage Theater, this is a place where guests come to create memorable experiences. Employees enjoy the opportunity to work in a fun, energetic atmosphere where hospitality, creativity, and teamwork are celebrated. With the support of a globally recognized Hilton brand, team members can build valuable career skills, enjoy opportunities for professional growth, and take pride in being part of a workplace that values exceptional service and authentic connections. If you're looking for a rewarding career with a company that combines a unique culture, a vibrant environment, and opportunities to grow, Graduate by Hilton Tempe is an exciting place to call home.

HOW YOU'LL MAKE A DIFFERENCE

As our Hotel Office Administrator, you'll be the person who helps keep everything behind the scenes running smoothly. You'll work closely with leaders across the hotel, making sure reports are accurate, invoices are processed, schedules are maintained, and important records stay organized and up to date. You'll assist with onboarding new team members, help support payroll and timekeeping processes, and serve as a trusted resource for employees with administrative questions. Along the way, you'll coordinate with vendors, monitor inventory levels, support departmental needs, and help ensure daily operations stay on track. Every day will bring a mix of collaboration, problem-solving, and attention to detail, giving you the opportunity to make a meaningful impact on both team member and guest experience.

COULD THIS ROLE BE A FIT?

• Bachelor's degree in Hotel Management, Business Administration, or equivalent experience
• 2+ years of hotel administrative, accounting, or office experience
• Proficient in Microsoft programs
• Strong initiative and ability to work independently
• Excellent communication and customer service skills
• Strong organizational skills, with the ability to prioritize, strategize, and manage workload
• Strong attention to detail, accuracy, and time management skills
• Ability to push and pull up to 40 lbs. and carry up to 20 lbs.
• Ability to bend, reach, kneel, and grip items when handling files, supplies, and office equipment
• Ability to work cohesively with co-workers as part of a team while maintaining confidentiality