Hospitality Sales & Marketing Admin Pro — Resort Support

BENCHMARK; United States; On-site; USD 37,000 - 46,000; Full time

Job summary

Pyramid Global Hospitality is seeking a Sales and Marketing Administrative Assistant to provide essential administrative, sales, and operational support in a fast-paced resort environment. You will handle inquiries, proposals, contracts, site visit prep, and internal communications for the Sales and Marketing team.

The role requires strong organizational skills, attention to detail, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Previous administrative support experience; hospitality experience preferred.
• Strong written and verbal communication skills with professional client interaction.
• Attention to detail, accuracy, organization, proofreading, and follow-through.
• Ability to prioritize workload and manage multiple requests in a fast-paced environment.
• Proficiency with Microsoft Office; Canva or similar design tools preferred.

Responsibilities

• Provide essential administrative, sales, and operational support to the Sales and Marketing team.
• Prepare accurate proposals, contracts, addendums, and related correspondence within deadlines.
• Support Delphi entries, lead updates, and site information in the sales system.
• Assist with reservations, VIP arrivals, client amenities, and site meal reservations.
• Coordinate client site inspections, showroom checks, and internal communications.
• Maintain inventory and ordering of supplies, gifts, collateral, and materials.
• Process client gifts and amenities in Alice or designated systems with proper documentation.
• Submit and follow up on service requests related to showroom preparation and client experience.

Skills

Communication

Organizational

Detail-oriented

Multitasking

Education

High school diploma or equivalent

Associate or bachelor’s degree in hospitality, business administration, marketing, communications, or related field preferred

Tools

Microsoft Office

Delphi

Opera

Alice

HOTSOS

Canva

Job description

Pyramid Global Hospitality is seeking a Sales and Marketing Administrative Assistant to provide essential administrative, sales, and operational support in a fast-paced resort environment. You will handle inquiries, proposals, contracts, site visit prep, and internal communications for the Sales and Marketing team.

The role requires strong organizational skills, attention to detail, and proficiency with Microsoft Office.