Hospitality Payroll Specialist

BENCHMARK; Philadelphia (Philadelphia County); On-site; USD 52,000 - 78,000; Full time

Job summary

Pyramid Global Hospitality operates Hilton Philadelphia at Penn’s Landing and many properties. We seek a Payroll Coordinator to manage timely bi-weekly payroll for hotel staff, ensuring accurate timekeeping and compliance with wage laws while supporting HR and managers.

Responsibilities include handling tips, service charges, and payroll reporting, and assisting year-end processes. Strong Excel and HRIS experience preferred; confidentiality is essential.

Qualifications

• High school diploma or equivalent required.
• 2+ years of payroll processing experience, preferably in hospitality.
• Knowledge of federal and state wage and hour laws, tip credit and service charges.
• Proficiency with payroll/HRIS systems (ADP, Paycom, UKG/Kronos, Paylocity).
• Strong Excel skills and high attention to detail.

Responsibilities

• Process bi-weekly payroll for hotel staff including hourly, tipped, salaried and seasonal employees.
• Review timekeeping records for hours, overtime, tips, and gratuities.
• Ensure compliance with wage/hour laws and hospitality-specific rules.
• Calculate tip pooling and gratuity distributions per policy and law.
• Reconcile payroll reports and address discrepancies with managers and HR.
• Prepare payroll reports and labor cost analyses for management.
• Respond to employee pay inquiries and maintain confidential payroll records.
• Assist with year-end processes, W-2s, and audits; stay updated on changes.

Skills

Payroll processing

Time management

Attention to detail

Discretion

Customer service orientation

Excel proficiency

Education

High school diploma

Associate's or Bachelor's degree in Accounting/Finance/HR

Tools

ADP

Paycom

UKG/Kronos

Paylocity

Job description

Pyramid Global Hospitality operates Hilton Philadelphia at Penn’s Landing and many properties. We seek a Payroll Coordinator to manage timely bi-weekly payroll for hotel staff, ensuring accurate timekeeping and compliance with wage laws while supporting HR and managers.

Responsibilities include handling tips, service charges, and payroll reporting, and assisting year-end processes. Strong Excel and HRIS experience preferred; confidentiality is essential.