Hospitality & Office Services Coordinator

Jones Walker LLP; Miami (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Jones Walker LLP in Miami seeks an Office Services & Hospitality Coordinator to support the day-to-day operations of our office. The role emphasizes creating a professional and welcoming workplace and delivering excellent client and staff service in a fast-paced environment.

You will coordinate conference room setup, mail handling, reception coverage, supplies, and events, while supporting onboarding logistics and records management as needed.

Qualifications

• Experience in office services, hospitality, reception, or facilities support.
• Strong organizational skills with attention to detail.
• Proactive, service-oriented mindset and willingness to assist across teams.
• Professional communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate conference room setup, hospitality, catering and refreshments for meetings and events.
• Maintain client-facing and common areas in a professional, organized, and welcoming condition.
• Manage incoming/outgoing mail, courier deliveries, and shipments.
• Stock and maintain office, kitchen, and hospitality supplies.
• Support kitchen/break room operations including coffee service.
• Serve as backup receptionist, greet visitors and answer calls.
• Coordinate with building management and vendors for office services needs.
• Assist with office events, onboarding logistics, records management, and special projects.
• Provide limited administrative support as needed.

Job description

Jones Walker LLP in Miami seeks an Office Services & Hospitality Coordinator to support the day-to-day operations of our office. The role emphasizes creating a professional and welcoming workplace and delivering excellent client and staff service in a fast-paced environment.

You will coordinate conference room setup, mail handling, reception coverage, supplies, and events, while supporting onboarding logistics and records management as needed.