Hospitality Office Manager & Bookkeeper

Invited Clubs; Chesapeake (VA); On-site; USD 55,000 - 70,000; Full time

Job summary

Invited Clubs is seeking an Office Manager to support daily administrative operations of the club and supervise the Administrative Assistant. The role includes payroll processing, vendor reconciliations, and assisting with budget tracking and financial reporting.

The Office Manager will ensure compliance with company policies, maintain accurate records, and handle member inquiries. Strong accounting background and supervisory experience are highly valued for this role.

Qualifications

• High school diploma or equivalent is required.
• Minimum 2 years of accounting experience or equivalent.
• Prior supervisory experience is preferred.
• Proficient in computer use with strong knowledge of spreadsheet software.
• Strong communication and supervisory skills; ability to handle confidential information.

Responsibilities

• Perform daily accounting duties, including revenue reconciliation, cash deposit activities, and member billing.
• Ensure accuracy and compliance with Invited’s accounting standards.
• Handle vendor reconciliations and oversee the member billing dispute process.
• Review membership applications for completeness and compliance with program/legal requirements.
• Support payroll compliance, including commission calculations, employee file updates, and status changes.
• Assist with monthly accounts payable closing accruals and provide support for weekly and monthly compliance reporting.
• Support department heads with employee onboarding, I-9 processing, and maintaining accurate employee records. Assist with general payroll and benefits-related inquiries.
• Gain proficiency in all general accounting functions through cross-training within the Accounting department.
• Report any operational issues or discrepancies to supervisors promptly to ensure smooth department functioning and compliance.

Skills

Accounting

Supervisory skills

Communication skills

Spreadsheet software

Confidential information handling

Education

High school diploma or equivalent

Tools

Computer

Keyboard

Telephone

Copier

General office supplies

Job description

Invited Clubs is seeking an Office Manager to support daily administrative operations of the club and supervise the Administrative Assistant. The role includes payroll processing, vendor reconciliations, and assisting with budget tracking and financial reporting.

The Office Manager will ensure compliance with company policies, maintain accurate records, and handle member inquiries. Strong accounting background and supervisory experience are highly valued for this role.