Hospitality Inventory & Accounts Clerk

Hospitaliti; Myrtle Beach (SC); On-site; USD 40,000 - 56,000; Full time

Job summary

Grand Hyatt Grand Cayman Resort & Spa is seeking an Accounts and Inventory Control Clerk in Myrtle Beach to support financial operations, procurement, and inventory management. You will process invoices, prepare purchase orders, coordinate with vendors, and maintain stock and proper documentation for incoming/outgoing materials.

The role requires attention to detail, familiarity with procurement and accounting procedures, and the ability to maintain accurate records across departments.

Qualifications

• High School diploma or equivalent required.
• College coursework helpful.
• Hotel-related experience preferred.
• Detail-oriented with numerical problem solving.
• English communication skills required.
• Customer service skills a plus.

Responsibilities

• Approach all encounters with guests and employees in a friendly, service‑oriented manner.
• Maintain regular attendance in compliance with Hyatt standards.
• Maintain high standards of personal appearance and grooming, including proper uniform and name tag.
• Comply with Hyatt standards and regulations to encourage safe and efficient operations.
• Maintain a filing system for direct billing.
• Assist the Property Accountant with Purchasing and Cost Control Team as directed.
• Create and issue purchase orders based on approved requisitions.
• Ensure purchase requests are complete and properly authorized.
• Track and follow up on pending orders with vendors.
• Maintain updated vendor information and price lists.
• Compare quotes and identify cost-saving opportunities.
• Coordinate deliveries and ensure items received match purchasing documents.
• Assist Purchasing Manager and Cost Controller with price comparison and market survey.
• Receive, verify, and process supplier invoices.
• Match invoices with approved purchase orders and invoices.
• Ensure all food-related purchases comply with HACCP standards.
• Proper coding of expenses to correct GL accounts.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end closing tasks.
• Prepare accruals for unbilled invoices or those deliveries received.
• Support internal and external audit requests.
• Issue items to departments based on approved requisitions.
• Coordinate with F&B, Culinary, Housekeeping, and Engineering to ensure timely supply.
• Communicate low-stock alerts to department heads.
• Maintain accurate inventory records for food and beverages.
• Conduct daily, weekly, and monthly inventory counts.
• Reconcile physical counts with system balances and investigate discrepancies.
• Monitor stock levels and notify Purchasing and leaders when replenishment is needed.
• Label and categorize all products for identification and traceability.
• Post receiving entries into Birchstreet/Coupa daily.
• Assist in Finance with monthly cost reports and audit checks.
• Assist with other accounting duties as directed by leaders.
• Assist with filing of Accounting Paperwork.
• Interact with guests and colleagues, sometimes unsupervised.
• Access and control sensitive areas incl. bank reconciliation and proprietary data.

Skills

Accounts payable

Inventory control

Procurement

Vendor management

Excel

Attention to detail

Education

High School diploma

College coursework

Hotel experience

Tools

BirchStreet

Coupa

POS systems

Microsoft Office

Job description

Grand Hyatt Grand Cayman Resort & Spa is seeking an Accounts and Inventory Control Clerk in Myrtle Beach to support financial operations, procurement, and inventory management. You will process invoices, prepare purchase orders, coordinate with vendors, and maintain stock and proper documentation for incoming/outgoing materials.

The role requires attention to detail, familiarity with procurement and accounting procedures, and the ability to maintain accurate records across departments.