Accounts and Inventory Control Clerk

Hospitaliti; Myrtle Beach (SC); On-site; USD 40,000 - 56,000; Full time

Job summary

Grand Hyatt Grand Cayman Resort & Spa is seeking an Accounts and Inventory Control Clerk in Myrtle Beach to support financial operations, procurement, and inventory management. You will process invoices, prepare purchase orders, coordinate with vendors, and maintain stock and proper documentation for incoming/outgoing materials.

The role requires attention to detail, familiarity with procurement and accounting procedures, and the ability to maintain accurate records across departments.

Qualifications

• High School diploma or equivalent required.
• College coursework helpful.
• Hotel-related experience preferred.
• Detail-oriented with numerical problem solving.
• English communication skills required.
• Customer service skills a plus.

Responsibilities

• Approach all encounters with guests and employees in a friendly, service‑oriented manner.
• Maintain regular attendance in compliance with Hyatt standards.
• Maintain high standards of personal appearance and grooming, including proper uniform and name tag.
• Comply with Hyatt standards and regulations to encourage safe and efficient operations.
• Maintain a filing system for direct billing.
• Assist the Property Accountant with Purchasing and Cost Control Team as directed.
• Create and issue purchase orders based on approved requisitions.
• Ensure purchase requests are complete and properly authorized.
• Track and follow up on pending orders with vendors.
• Maintain updated vendor information and price lists.
• Compare quotes and identify cost-saving opportunities.
• Coordinate deliveries and ensure items received match purchasing documents.
• Assist Purchasing Manager and Cost Controller with price comparison and market survey.
• Receive, verify, and process supplier invoices.
• Match invoices with approved purchase orders and invoices.
• Ensure all food-related purchases comply with HACCP standards.
• Proper coding of expenses to correct GL accounts.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end closing tasks.
• Prepare accruals for unbilled invoices or those deliveries received.
• Support internal and external audit requests.
• Issue items to departments based on approved requisitions.
• Coordinate with F&B, Culinary, Housekeeping, and Engineering to ensure timely supply.
• Communicate low-stock alerts to department heads.
• Maintain accurate inventory records for food and beverages.
• Conduct daily, weekly, and monthly inventory counts.
• Reconcile physical counts with system balances and investigate discrepancies.
• Monitor stock levels and notify Purchasing and leaders when replenishment is needed.
• Label and categorize all products for identification and traceability.
• Post receiving entries into Birchstreet/Coupa daily.
• Assist in Finance with monthly cost reports and audit checks.
• Assist with other accounting duties as directed by leaders.
• Assist with filing of Accounting Paperwork.
• Interact with guests and colleagues, sometimes unsupervised.
• Access and control sensitive areas incl. bank reconciliation and proprietary data.

Skills

Accounts payable

Inventory control

Procurement

Vendor management

Excel

Attention to detail

Education

High School diploma

College coursework

Hotel experience

Tools

BirchStreet

Coupa

POS systems

Microsoft Office

Job description

Grand Hyatt Grand Cayman Resort & Spa is hiring through Hosco in Myrtle Beach.

Job Summary

The Accounts and Inventory Control Clerk is responsible for supporting the organization’sfinancial operations, procurement cycle, and inventory management. This position is responsible for processing and recording financial transactions/invoices, Requisitions, preparing purchase orders, coordinating with vendors, and ensuring the timely receipt of goods and services. In addition, the clerk oversees storekeeping functions such as maintaining accurate stock levels, organizing storage areas, conducting regular inventory counts, and ensuring proper documentation for all incoming and outgoing materials. The role requires strong attention to detail, familiarity with procurement and accounting procedures, and the ability to maintain accurate records across multiple functional areas. By ensuring efficient purchasing processes, reliable inventory control, and accurate financial tracking, the clerk supports operational continuity and cost‑effective resource management within the organization.

Education & Experience

• High School diploma or equivalent required.
• College course work in related field helpful.
• Experience in a hotel or a related field preferred.
• Ability to focus on details and resolve numerical problems,
• Ability to communicate (written & verbal) in English with guests, management, and employees.
• High level of customer service skills a plus.
• Prioritize, organize, and follow up, maintain confidentiality of pertinent hotel data.
• The ideal candidate must understand and operate Excel and other computer programs with ease.

Supervisory Experience

No supervisory experience.

Cost Assessments skills

Demonstrated experience with key operational and financial systems, including POS platforms and Microsoft Office tools, supporting procurement, financial reporting, and operational efficiency; experience with BirchStreet, Coupa and POS is considered a plus. Ability to optimize system usage for purchasing invoice processing, vendor management, and inventory control.

Job Duties & Responsibilities

• Approach all encounters with guests and employees in a friendly, service‑oriented manner.
• Maintain regular attendance in compliance with Hyatt standards, as required by scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and name tag when working as per Hyatt standards.
• Always comply with Hyatt standards and regulations to encourage safe and efficient hotel operations.
• Maintain a filing system for direct billing.
• As directed by department leaders, assist the Property Accountant with Purchasing and Cost Control Team.
• Create and issue purchase orders based on approved requisitions.
• Ensure purchase requests are complete and properly authorized.
• Track and follow up on pending orders with vendors.
• Maintain updated vendor information and price lists.
• Compare quotes and identify cost‑saving opportunities.
• Coordinate deliveries and ensure items received match purchasing documents.
• Assist Purchasing Manager and Cost Controller for Price comparison and market survey.
• Receive, verify, and process supplier invoices.
• Match invoices with approved purchase orders and invoices.
• Ensure all food‑related purchases and receiving procedures comply with HACCP standards, including proper temperature checks, safe handling, and documentation.
• Ensure proper coding of expenses to correct GL accounts.
• Reconcile vendor statements and resolve discrepancies. Any deviation needs to be immediately highlight to department leaders.
• Ensure compliance with company policies and audit requirements.
• Assist with month‑end closing tasks.
• Prepare accruals for unbilled invoices or those deliveries that are received based on the proforma invoice or delivery notes.
• Support internal and external audit requests.
• Issue items to departments based on approved requisitions.
• Coordinate with F&B, Culinary, Housekeeping, and Engineering to ensure timely supply.
• Communicate low‑stock alerts and product shortages to all the department heads.
• Maintain accurate inventory records for food and beverages.
• Conduct daily, weekly, and monthly inventory counts as required.
• Reconcile physical counts with system balances and investigate discrepancies.
• Monitor stock levels and notify Purchasing and department leaders when items need replenishment.
• Label and categorize all products for proper identification and traceability.
• Post receiving entries into the Birchstreet/Coupa daily.
• Assist in Finance with monthly cost reports and audit checks.
• Assist with other accounting duties as directed by the department leaders.
• Assist with filing of Accounting Paperwork.
• Interacting and occasionally having unsupervised contact with guests and/or colleagues.
• Access and control to sensitive areas in the hotel premises, including bank reconciliation and proprietary financials.
• Appropriately handle and manage confidential information including proprietary and trade secret information and access to information technology systems.

Working with Others

Support all co‑workers and treat them with dignity and respect.

Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.

Develop and maintain positive and productive working relationships with other employees and departments.

Actively listen to and consider the concerns of other employees, responding appropriately and effectively.

Physical Tasks

Enter and locate work‑related information using computers and/or point of sale systems, procurement system ex. Birchstreet, Coupa, Oracle, JDE.

Move, lift, carry, pull, and place objects weighing less than or equal to 10 pounds without assistance.

Additional Responsibilities

Attend operational departmental stand‑ups or meetings if required to share common information to the team.

Ensure compliance with company and hotel policies, including safety and operational standards.

Perform other duties as requested by the immediate supervisor and department leaders.

Working Conditions/Environment

The following outlines the work environment employees will encounter while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Experience

Experience in the hospitality industry is preferred.

Please see the full vacancy for the benefits offered by Grand Hyatt Grand Cayman Resort & Spa.