Hospitality-Driven Administrative Coordinator

Green Thumb; West Haven (CT); On-site; USD 30,000 - 36,000; Full time

Job summary

Green Thumb is seeking an Administrative Coordinator to support market management and leadership with a wide range of admin tasks. The role emphasizes friendliness, organization, reliability, and the ability to work independently or in a team.

The position includes scheduling, document preparation, and ensuring smooth daily operations. The role requires at least 2 years in an administrative setting, excellent communication, and the ability to multi-task in a fast-paced environment.

Qualifications

• 2 years’ experience in an administrative role.
• Excellent professional verbal and written communication skills.
• Capacity to multi-task and stay organized in a fast-paced environment.
• Proven ability to work within a team environment and support colleagues.
• Basic math & collaboration skills, problem solving/analysis, decision making, communication & teamwork proficiency, discretion.
• Organizational & presentation skills, leadership.
• Understanding & adhering to applicable state and regulations as they pertain to the industry, safety regulations, local municipal codes and organizational rules, regulations, directives and standard operating procedures.
• Ability to use standard office equipment, computer equipment and software, performance management, spreadsheet applications and email.
• Prior cannabis experience is not required.

Responsibilities

• Assist management with ongoing projects as assigned, balancing short and long-term deadlines.
• Answer phone calls and take detailed messages - naturally friendly, outgoing, confident, extroverted.
• Welcome our guests, sign them in/out, escort them into conference rooms - has an instinctually hospitable nature.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Ensure efficient and smooth day-to-day operation of facility.
• Maintain various logs and files including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, security equipment.
• Sign for, schedule and accept deliveries, ensure accuracy of orders.
• Create detailed, accurate calendar appointments for management and internal meetings on shared calendars.
• Perform daily, weekly and monthly security checklists.
• Maintain supply inventory and keep all areas stocked on a regular basis (paper goods, printing areas, groceries, restrooms and dry storage).
• Keep common areas clean and tidy, including reception, meeting rooms, and kitchen.
• Facilitate group lunch set-up and light trash removal.
• Light data entry and proofreading/polishing internal and external documents.
• Creation of Power Points and/ or reports for distribution.
• Provide general support to visitors and act as the point of contact for internal and external clients.
• Submit and reconcile expenses to include blue bird reports and petty cash.
• Any other task as assigned.

Skills

Verbal & written communication

Multi-tasking

Team player

Self-motivated

Organization & presentation

Leadership

Regulatory compliance awareness

Office software skills

Discretion

Guest/customer service

Job description

Green Thumb is seeking an Administrative Coordinator to support market management and leadership with a wide range of admin tasks. The role emphasizes friendliness, organization, reliability, and the ability to work independently or in a team.

The position includes scheduling, document preparation, and ensuring smooth daily operations. The role requires at least 2 years in an administrative setting, excellent communication, and the ability to multi-task in a fast-paced environment.