Hospitality-Driven Admin & Office Coordinator

Green Thumb Industries (GTI); West Haven (CT); On-site; USD 30,000 - 36,000; Full time

Job summary

Green Thumb Industries (GTI) in West Haven, CT is seeking an Administrative Coordinator to prioritize and execute a wide range of tasks, support market management and operational leadership, and ensure smooth daily operations.

You will welcome guests, manage phones and calendars, prepare reports, maintain logs, and handle expenses with a proactive, team-oriented mindset. The role emphasizes organization, reliability, and strong communication.

Qualifications

• 2 years’ experience in an administrative role.
• Excellent professional verbal and written communication skills.
• Capacity to multi-task and stay organized in a fast-paced environment.
• Proven ability to work within a team environment and support colleagues.
• Demonstrates ability to self-motivate and innovate.

Responsibilities

• Assist management with ongoing projects as assigned, balancing short and long-term deadlines.
• Answer phone calls and take detailed messages.
• Welcome our guests, sign them in/out, escort them into conference rooms.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Ensure efficient and smooth day-to-day operation of facility.
• Maintain various logs and files including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, security equipment.
• Sign for, schedule and accept deliveries, ensure accuracy of orders.
• Create detailed, accurate calendar appointments for management and internal meetings on shared calendars.
• Perform daily, weekly and monthly security checklists.
• Maintain supply inventory and keep all areas stocked.
• Keep common areas clean and tidy, including reception, meeting rooms, and kitchen.
• Facilitate group lunch set-up and light trash removal.
• Light data entry and proofreading/polishing internal and external documents.
• Creation of Power Points and/ or reports for distribution.
• Provide general support to visitors and act as the point of contact for internal and external clients.
• Submit and reconcile expenses to include blue bird reports and petty cash.
• Any other task as assigned.

Skills

Communication

Organization

Teamwork

Leadership

Problem solving

Tools

PowerPoint

Excel

Job description

Green Thumb Industries (GTI) in West Haven, CT is seeking an Administrative Coordinator to prioritize and execute a wide range of tasks, support market management and operational leadership, and ensure smooth daily operations.

You will welcome guests, manage phones and calendars, prepare reports, maintain logs, and handle expenses with a proactive, team-oriented mindset. The role emphasizes organization, reliability, and strong communication.