Hospitality Coordinator

Buchanan; Seattle (WA); On-site; USD 42,000 - 62,000; Full time

Job summary

Buchanan, a global AmLaw firm, seeks a Hospitality Coordinator for its Seattle office. This highly visible, front-facing role serves as a brand ambassador and helps create an exceptional experience for clients, guests and employees, with on-site duties in Seattle.

You will manage the reception and conference center, coordinate catering and meetings, and partner with IT, Facilities and Security to ensure events run smoothly while delivering polished service.

Qualifications

• 2+ years of front desk, concierge, hospitality or client-service experience.
• Experience in catering and meeting/event coordination is a plus.
• Excellent customer service and attention to detail.
• Ability to multitask in a fast-paced environment.
• Strong communication and service-oriented approach.

Responsibilities

• Welcome and assist clients, guests and visitors with a polished, high-touch experience.
• Manage reception and conference center, including room scheduling and logistics.
• Coordinate catering, food & beverage orders, deliveries and vendors for meetings.
• Partner with IT, Facilities, Security and teams to ensure events run smoothly.
• Support visiting attorneys and staff with office access and hospitality needs.
• Serve as a key contact for the office to maintain a welcoming environment.

Skills

Front desk experience

Concierge experience

Customer service

Multitasking

Communication

Job description

Our client, a highly regarded global AmLaw firm, is seeking a Hospitality Coordinator to join its Seattle office. This is a highly visible, front-facing role serving as a true brand ambassador for the firm and helping create an exceptional experience for clients, guests and employees.

This role will be on-site in Seattle.

Key Responsibilities:

• Welcome and assist clients, guests and visitors while providing a polished, high-touch experience
• Manage the reception and conference center experience, including room scheduling and meeting logistics
• Coordinate catering, food & beverage orders, deliveries and vendor relationships for meetings and events
• Partner with IT, Facilities, Security and other teams to ensure meetings and events run seamlessly
• Support visiting attorneys and staff, office access and day-to-day hospitality needs
• Serve as a key point of contact for the office and help maintain a professional, welcoming environment

Key Qualifications:

• 2+ years of front desk, concierge, hospitality or client-service experience, ideally within a law firm or professional services environment
• Strong catering and meeting/event coordination experience is a plus
• Exceptional customer service, professionalism and attention to detail
• Ability to multitask calmly and effectively in a fast-paced environment
• Strong communication skills and a polished, service-oriented approach