Hospitality Clerk

Canon-Business-Process-Services-f89af7fd; Boston (MA); On-site; USD 32,000 - 46,000; Full time

Job summary

Canon Business Process Services in Boston seeks a reliable on-site assistant to support conference centers. You will set up and break down spaces, arrange furniture, and ensure meals are delivered on time. Responsible for stocking supplies and maintaining clean pantries in a client-focused environment.

Additionally, you may handle mail/packages and assist with interoffice correspondence as needed, contributing to a smooth, professional workplace for meetings and events.

Qualifications

• High school diploma or equivalent.
• 1 year of related experience.
• Ability to operate routine office equipment (fax, scanner, copiers, etc.).
• Excellent customer service and professional appearance.
• Ability to work overtime and meet deadlines.

Responsibilities

• Set-up conference room for scheduled meetings.
• Disassemble conference room and store furniture and equipment.
• Organize and distribute supplies to client employees as detailed in job requests.
• Monitor inventory of equipment and supplies.
• Receive catering orders from vendors and prepare food for delivery.
• Deliver food to conference rooms via service carts.
• Maintain neatness and cleanliness of catering supplies and stocking locations/pantries.
• Clean conference room after meetings.
• Receive, sort, and deliver mail and packages as needed.
• Stock pantries and order food/beverages for meetings when required.

Skills

Customer service

Multitasking

Professional appearance

Overtime flexibility

Education

High school Diploma

Tools

Office equipment

Job description

Overview

Under general supervision, is responsible for set-up and disassemble of conference room, receiving catering deliveries; preparing food for delivery to conference rooms, and completing food service setup. This includes but is not limited to tables, chairs, equipment, paper, writing instruments, etc. May perform additional duties such as mail, packages and interoffice correspondence handling and dispatching for all classes of mail if needed.

Responsibilities

• Set-up conference room for scheduled meetings
• Disassemble conference room and store furniture and equipment
• Organize and distribute supplies to client employees as detailed in job requests
• Monitor inventory of equipment and supplies
• Receive catering orders from vendors
• Prepare food for delivery
• Prepare food for delivery to conference rooms by placing on service carts
• Food service setup in conference room as per order details
• Ensure timely delivery of all catering orders
• Maintain neatness and cleanliness of all catering supplies and stocking locations/pantries
• Clean and organize conference room by removing food and catering supplies
• Clean table tops, phones and dry erase boards

Additional responsibilities may include:

• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
• Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames
• Log outgoing and incoming items as required and review for accuracy/completeness
• Clean, stock, and organize pantries with appropriate items
• Order food and beverages for meetings / functions when needed
• Clean-up meeting spaces at conclusion of meeting

Qualifications

• High school Diploma or equivalent
• 1 year of related experience
• Ability to perform routine functions of most of the various equipment & systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.)
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

• Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing.
• May lift and/or move up to 50lbs.

What We Offer:

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within.
• A company focused on creating a positive work and client environment.
• Employee discounts on entertainment, products, and services nationwide!